06-03-03 CCM - Laserfiche WebLink

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8. CITY ENGINEER'S REPORT: A. Receive Hill Trail Feasibility Report and Order Public Hearing The City Engineer submitted to the Council the Feasibility Report and reviewed the contents. Staff checked with other cities as to what basis is used to assess costs for street reconstruction projects. No rate has been established for reconstruction projects, but the existing Policy does permit a 10 year assessment period for any such reconstruction assessment. Staff suggested that improvement value appraisal outcomes for the Hill Trail Reconstruction Project point to a maximum benefit of $2,500, and that could logically be the per home site assessment. This would result in the City General Fund (all taxpayers) paying 60% of the project cost, and the property owners benefiting paying 40% of the project costs. A survey of street reconstruction assessment policies from other metro cities was provided. M/S/P DeLapp/Dunn - to adopt Resolution No. 2003-045 ordering a Public Hearing for the Hill Trail Reconstruction Project. (Motion passed 4-0). Plainer Dillerud pointed out the Council needs to establish a percentage for an overall city wide policy that can be used for other reconstruction projects. Costs for other reconstruction street projects will be provided to the Council. Attorney Filla noted assessments is a policy decision and does not have to be discussed at the June 3rd public hearing. The City Engineer will talk to public works and residents in the area of 8200 Hill Trail N. about a possible hammerhead in this location. B. VFW Ball field Lights — Authorize Soliciting Quotes by Electrical Contractor The City Engineer reported plans have been completed for the VFW Ball Field Lighting Project. He has contacted Xcel Energy and is securing an easement from Hagberg's to provide electrical service to the site. He estimates the total system cost as $132,000.00 and expects the system to be installed and operationally by mid -summer. Parks Supervisor, Mike Bouthilet, stated the Parks Commission wanted the final construction figures before they make a recommendation to the Council. There are two other projects that the Commission want costs on before they make a determination. M/S/P Dunn/Siedow - to authorize the City Engineer to solicit quotes for the electrical service equipment and fixture wiring in order for the Parks Commission to make a recommendation. (Motion passed 4-0). The Council felt it was too early to make a motion to approve the joint powers agreement authorizing the purchase of the light poles, foundations, and maintenance contract. LAKE ELMO CITY COUNCIL MINUTES MAY 20, 2003 4