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PURCHASING POLICY <br />1. All purchases must me made on PURCHASE ORDERS <br />2. All invoices and/or bills must be accompanied by a Purchase Order NUMBER <br />or copy of the order. <br />3. Purchase order books will be kept in the City office. Any purchase order <br />written outside the office must be turned into the office within 24 hours. <br />A modified accrual accounting procedure will be used. <br />4. The Administrator will sign all purchase orders unless a department head <br />finds it is an emergency. <br />5. Levels of control <br />Expenses to $200 <br />Expenses $200 - $500 <br />Budgeted <br />Unbudgeted <br />Expenses $500 ._ $1000 <br />Budgeted <br />Unbudgeted <br />Expenses $1000 - $5000 <br />Budgeted <br />Unbudgeted <br />Over $5000 <br />Administrator signs purchase order <br />Administrator gets quotes where necessary <br />Administrator takes request to Council Committee <br />with price <br />Administrator gets quotes <br />Administrator takes quotes to Council Committee <br />Quotes mandatory to City Council; Council, may bid <br />Quotes and budget status to Council; Council may bid <br />Bids mandatory. Bid procedure and contracts followed <br />All purchase orders should have Account numbers for the item. <br />Petty cash funds will be established to handle small emergency purchases; <br />Fire Department $50.00 <br />City Office $50.00 <br />Maintenance-$100.00 <br />City Council members will continue to have $100 authorisation for emergency purchases. <br />All expenses will be approved with claims by City Council. <br />Adopted; April 17, 1979 <br />