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MINUTES, LAKE ELMO CITY COUNCIL SPECIAL MEETING, FEBRUARY 2, 1982 Mayor Eder convened the Special Meeting at 3:15 p.m, with Councillors Fraser, Morgan, Mottaz and Novak present, AGENDA: M/S/P Fraser/Novak to approve the Agenda for the Special Meeting with the following changes: delete items 2 and 4C; add 7. Snow Plowing policies and a break at 4:30 p.m. 1, GOALS AND POLICIES, PARKS AND PLANNING COMMISSIONS: The Council agreed that the provisions for Establishment and Purposes were acceptable, COMPOSITION - —NNovHIF should keep 9 members on the Planning Commission as it provides a broader base for decisions and tends to insure there is a quorum at meetings. --Fraser - agrees --Novak - while she like the turnover insured by the provision that members of the Commissions may serve only two consecutive terms, she thinks this provision is desireable but not essential. Some long-term members are valuable and it is often difficult to get new members. --Fraser - believes it is healthy to have turnover on a voluntary group; thinks a break between terms, after two terms, is good; involves more people in the community. ,Mottaz P agrees with Fraser, Council should more actively recruit new members. --Morgan - does not see a problem, have had turnover. The Park Commission has had it. He does not know of one person who wants to stay on. --Mottaz - less damaging to adopt a policy when there is no problem, rather than when there is and Council wants to remove someone. Could ask people to serve longer if there are no volunteers at time of reappointment. , --Eder - Could indicate that person could serve another term after a one year break, MIS/ Fraser/Mottaz to approve the sections on Establishment, Purpose and Composition with the stipulation that a person could serve another term after a one-year absence from the Commissions. Motion passed 3-2 with Novak and Morgan voting Nay. QUALIFICATIONS,.'& REMOVAL --Fraser - Should not have provision for excused absences as it would be difficult to determine what is a reasonable excuse. --Eder -- thinks there should be a provision for exceptions if circumstances warrant it. M/S/P Eder/Fraser to approve sections on Qualifications and Removal provided that the.Removal Section reflect the Council may consider exceptional circumstances for absenteeism and the clause under Planning Commission show removal after missing 1/3 of the meetings instead of 6 meetings,