09-21-82 CCM - Laserfiche WebLink

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CITY COUNCIL MEETING, SEPTEMBER 21, 1982 -2- B. CIP ( FParks - Continued - 2. The tennis courts in Demontreville 6th will be necessary by 1985 and should remain in the CIP. If the neighborhood does not fully develop by 1985 and no demand is indicated, this can be reevaluated. 3. The ballfields planned for Demontreville 6th Add. and Reid Park should not exceed $2500 per field. The City should not budget the engipeer's-estimate of,$13,41.0"for Demontreville or $5,000 for Reid. If necessary, assistance will be secured from the Army Reserve and/or the Jaycees to do the work. -in order to stay within the $2500 per field cost. 4. The cost of the Vita Course to be reduced from $5,000 to $3,000. The course should be in Sunfish Park, rather than the landfill, as it is a passive use,rt.fits into the natural setting of Sunfish, and would improve the use use of the park in the summer. Additional improvement to the Vita Course can be made in the future, if desired. CA - Whittaker outlined a program to ensure,adequate funds will be available to subsidize the improved CIP while minimizing interest costs and borrowing needs. 1. Combine Fire, Maintenance and Park. Departments Capital Improvement Reserves into one reserve. Revenue surplus left in the.General Fund each year, after operating expenses, would go into the Capital Improvement Reserve. 2. The reserve would be used only to purchase approved Capital Improvements in the 5 yr plans for the three departments. 3. Balance of costs, not adequately covered, would be paid by Equipment Certificates. 4. Donations for specific purposes (is Parks, Fire equipment) would be used only in those departments to pay for items in approved CIP, unless otherwise stipulated by donor. 5. Present Park Reserve and Capital Projects Fund will continue to be used exclusively for Parks. 6. CIP's will be updated and reviewed annually before budget is approved each year. This is a way to balance the reserves and fund the CIP in all three departments- would have to make sure that every year ,subsequent to 1987®there is enough money to finance the parks. The advantage of this program is simplifying the bookkeeping and having a total picture of CIP expenditures.and needs. --Morgan - likes the present breakdown by individual departments - know what departments are in need and which are not, --Fraser - not sure there is any great advantage in changing the reserve program. As they are set up now/could transfer:from.one reserve to cover an expenditure in another. --Novak - making a process out of transferring funds from one reserve to another makes one take a second look at the necessity of the action. --Whittaker - final question is how the the reserves will be divided. Only thing in'thOBudget for,reserves,-now, is $8,000 for Parks. With Increased permit fees and other items discussed, could have about $25,000 total going into some reserve. --Morgan - concern of the Park Commission is that if the reserve is run down to zero then there will be no funds to match the opportunities to get grants; also Equipment Certificates cannot be used to purchase capital improvements for the parks. They felt there should be some minimum put into this reserve to support the program.