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-rmational Memo for 2-7-84 City Council Meeting Page 2 equest this license from the City. Traditionally, Council action is ,eeded for these types of licenses, but in the past Lake Elmo has even waived the fee for the Lions Club for this activity. Therefore, we felt that this license was a routine item and could be issued without formal Council action. 5. Attached is a notice from Washington County regarding a public meeting on the status of the landfill, to be held on 2-6-84 ("Monday) at 7600 p.m. in the Lake Elmo E ementary School gymnasium. The presentation will focus on the Phase IV Engineering Report; making the presentation will be E.A. Hickok and Associates, Washington County's consulting engineer. 6. Wish to acknowledge that sometime in 1984, the Tri-Lakes Association is planning to donate $400 to the City for some type of permanent improvement in Pebble Park. Please review the Park minutes for discussion on this topic. When the actual donation or improvements are received, I believe that this donation should receive substantial press in our local newsletter to indicate the City's appreciation for this donation, and to encourage similar donations. 7. Attached is a letter to the VBWD from the DNR relating to the request to install a weir and gate valve at Olson Lake. Late in 1983, VBWD made its presentg this topic, and subsequently received permission from the Council for this project. The DNR is now saying that they are denying this application. TFe ball is now in the VBWD's court—Tffey wlll either be working wi`Uh the DNR on this project, or we may see some type of similar request from VBWD in the future. 8. Attached is a letter to the City Council from the Oakdale Gun Club regarding inquiries that they have received concerning sporatic shooting activities. The letter is indicating that the-G-u-n-ICTu-b is not the sorce of the problem. They further say that all citizens should follow the same practices that they do regarding shooting activities. We have not received a single complaint on this matter at the City offices. 9. The H.E.L.P. Organization has asked for permission to use the Council criambers o l Monday of each month for their monthly meeting. Review of policy for the use of City Hall has determined that they meet qualifications to use the Council Chambers. Unless I hear otherwise, we will be sending them a letter to that effect. 10. The City has received a request from the DFL Party to use the fire hall and Council chambers for their precinct caucus the evening of March 20th. According to State law, o r facilities available and we cannot hold a Council meeting after 6:00 p.m. on the day of a major political pricinct caucus, We will be sending a letter to the DFL Party confirming that they can use these public facilities on March 20th. Attached is their request, and sections for the State law indicating what we must and cannot do relating to pricinct caucuses. { The only problem that we forsee is that March 20th is the date for our regular Council meeting. Therefore, we will have to find a different date for this second meeting in March, or cancel the scheduled March 20th meeting.