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AUGUST 15v 1984 Tg: MAYOR EDER AND COUNCILLORS DUNN AND MORGAN - CITY COUNCIL CAPITAL IMPROVEMENT COMMITTEE FR: PATRICK D. KLAFRS, CITY AnMINISTRATOR � r' REw 6:30 P.M. CAPITAL IMPROVEMENT MEETING ON 8~21~84 I WISH TO INFORM THE CAPITAL IMPROVMENT COMMITTE THAT I AM PLANNING FOR A 30-45 MINUTE MEETING TO BE HELD IN THE COUNCIL CHAMBERS ON AUGUST 21, 1994, BEGINNING AT APPROXIMATELY 6:15 P.M. THE PURPOSE OF THIS MEETING IS TO DISCUSS THE REMAINING 1984 NEEDS AND THE 1985 REQUESTS FOR CAPITAL IMPROVEMENT EQUIPMENT" IF A CnNCENSUS IS REACHED WITH THE COMMITTEE MEMBERS, THIS ITEM WILL THEN BE FORWARDED TO THE REGULAR CITY COUNCIL AGENDA" THE ENTIRE COUNCIL WILL THEN HAVE AND OPPORTUNITY TO REVIEW THE REQUESTS AND POSSIBLY TAKE ACTION" IF NO CONCENSUS IS REACHED WITH THIS COMMITTEE, THEN THE COMMITTEE WILL HAVE TO MEET ONCE AGAIN TO DISCUSS THE `84 AND `85 NEEDS IN THE CITY" THE ENTIRE CITY COUNCIL SHOULD APPROVE THE CAPITAL IMPROVEMENT COMMITTEE'S RECOMMENDATIONS AS GOON AS POSSIBLE TO ASSIST THE STAFF IN THE PREPARATION IN THE 1985 CITY BUDGET" MOSTOF THE FOLLOWING IS A REPEAT OF THE PREVIOUSLY DISTRIBUTED 8-3 CIP MEMO. ` FOR YOUR INFORMATION [S A MEMO FROM DAVE WISDORF ATTACHED ' MAINTENANCE FOREMAN, DISCUSSING THE THREE ITEMS HE NEEDS IN 1984, �THE FIRE DEPARTMENT CAPITAL IMPROVEMENT PROGRAM AND THE MAINTENANCE DEPARTMENT CAPITAL IMPROVEMENT PROGRAM, BOTH OF WHICH WERE APPROVED IN OCTORER OF 1982, AND A FUND BALANCE PAGE FROM THE 1984 CITY BUDGET" PLEASE NOTE THAT THE WRITTEN IN FUND BALANCE AT THE END OF 1984 IS CORRECT IN THE CAPITAL IMPROVEMENT PROGRAM FOR BOTH THE FIRE DEPARTMENT AND THE MAINTENANCE DEPARTMENT. THE FUND BALANCE FOR THE MAINTENANCE DEPARTMENT AND FIRE DEPARTMENT ARE CORRECTLY SHOWN ON THE FUND BALANCE PAGE. THESE ORIGINALLY PLANNED BALANCES ARE CHANGED BECAUSE SOME MONEY WAS NOT TRANSFERRED FROM THE FIRE DEPARTMENT TO THE MAINTENANCE DEPARTMENT AND, IN TURN, SOME MAINTENANCE DEPARTMENT ITEMS WERE NOT PURCHASED. BOTH OF THESE CAPITAL IMPROVEMENT PROGRAMS NEED REVISISON FOR THE YEARS 1986-1991 AND BEYOND" THE PROGRAM WAS APPROVED IN 1982 AND PRIORITIES HAVE CHANGED SINCE THEN AND THE TIME TABLE FOR THE PURCHASING OF SOME NEEDED ITEMS HAS CHANGED. FOR EXAMPLE, IT IS NOW ANTICIPATED THAT THE GRADER LISTED IN THE MAINTENENCE CIP WILL NOT BE PURCHASED, BUT A LOADER MAY BE CONSIDERED"