08-21-84 CCM - Laserfiche WebLink

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CIP MEETING AUGUST 7, 1984 PAGE THREE THE VOl nME OF COPIES BEING MADE AT CITY HALL HAS BEEN INCREASING IN THE PAST YEAR WHILE THE CONDITION AND EFFICIENCY OF THE EXISTING COPY MACHINE HAS BEEN DETERIORATING" NO COST ANALYSIS HAS BEEN COMPLETED ON A NEW COPY MACHINE AT THIS POINT IN TIME; BUT, THE STAFF WILL BE REVIEWING DIFFERENT PRODUCTS AND COSTS SHORTLY, THE COPY MACHINE IN CITY HALL, IN REALITY, COULD BREAK DOWN AT ANYTIME AND NOT BE REPAIRABLE. THIS MACHINE HAS SERVED A VERY USEFUL LIFE IN LAKE ELMO, BUT, THE TIME MAY BE QUICKLY APPROACHING FOR IMPROVEMENTS IN THIS AREA. THE PARKS CAPITAL IMPROVEMENT PROGRAM BUDGET WILL BE REVIEWED AFTER THE GENERAL FUND BUDGET HAS BEEN APPROVED BY THE CITY COUNCIL. THIS PARKS CIP BUDGET USES FUNDS FROM THE BOND THAT WAS PASSED IN THE 1970'G AND IS NOT PART OF THE GENERAL FUND BUDGET" THE PARK CIP BUDGET TYPICALLY HAS BEEN REVIEWED AFTER THE ADOPTION OF THE GENERAL FUND BUDGET. SMALLER CIP NEEDS WILL BE REVIEWED AT THE TIME OF THE GENERAL FUND BUDGET. THESE SMALLER CIP NEEDS ARE TYPICALLY HOSES AND SMALLER EQUIPMENT IN THE FIRE DEPARTMENT AND SMALL TOOLS AND EQUIPMENT IN THE MAINTENANCE DEPARTMENT. / WHEN THIS COMMITTEE MET EARLIER IN THE YEAR, I HAD INDICATED THAT I HAD HOPED TO REVIEW AND EVALUATE THE ENTIRE PARKS, MAINTENANCE AND FIRE DEPARTMENT CIP PROGRAMS AND TO COMBINE THEM" TIME HAS NOT ALLOWED THAT AS THE STAFF DID NOT FEEL THAT IT WAS ONE OF THE HIGHEST PRIORITY NEEDS IN THE CITY. HOWEVER, I THINK, AFTER REVIEW OF THE PROGRAMS THAT ARE ATTACHED, THE COMMITTEE WILL COME TO THE UNDERSTANDING THAT THESE PROGRAMS ARE TWO OR THREE YEARS OUTDATED AND IN DEFINITE NEED OF REVISION. I HOPE TO BE WORKING WITH THE CIP COMMITTEE AFTER THE FIRST OF THE YEAR ON IMPROVING AND MAKTNG [HESE CIP BUDGETS TRUE WORK DOCUMENTS FOR THE CITY" ADDITIONALLY, THE CIP BUDGET SHOULD BE REVIEWED AND APPROVED EVERY YEAR BY THE ENTIRE CITY COUNCIL.