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LAKE ELMO CITY COUNCIL MINUTES MAY 17, 1988 PAGE 4 (streets affected by watermain breaks instead of j normal street deterioration) Total Proposed Expenditures $120,500 Funds Available Sealcoat Fund $ 40,000 1988 MSA Maintenance Fund $ 35,652 1988 Patch & Overlay Fund $ 25,000 1987 Patch & Overlay Fund $ 25,000 Total Funds Available $125,652 The City Council scheduled public hearings for June 7, 1988 for bituminous overlays on the following streets: 1. Hilltop Avenue 2. 36th Street and the west 200 feet of 37th Street 3. Legion Avenue from 30th Street to the south. 4. Tablyn Park 5. Tablyn Park 2nd Addition Larry Bohrer reported that these streets would not be benefitted from sealcoating would require more extensive overlays than could be provided by contract maintenance. He recommended that these overlays be considered capital expenditures and assessed. Since the proposed maintenance expenditures equal 95% of available maintenance funds, he does not recommend City participation. Bohrer stated the City has no written assessment formula. We have in the past assessed per lot basis. There are three assessment formulas: 1) a unit assessment whereby every lot in a subdivision benefits equally; therefore, each lot pays the same, 2) front footage method, 3) a portion assessed on unit basis and a portion on front footage. Bohrer and Councilwoman Armstrong favored the unit method. Councilmen Graves and Johnson wanted a combination of frontage and lot assessment, but also wanted public input on Item 2A. Klondike and 33rd Street. Councilman Graves questioned the difference in "overlay" between #4 (Bohrer memo of 5/17), and #4; Bohrer advised 1988 Maintenance Overlay was for patching/potholes, whereas, the 1987 Maintenance Overlay was for a complete overlay due to watermain breaks. M/S/F - Armstrong/Johnson - to accept Larry Bohrer's recommendation for a public hearing for June 7th for the above Items 1-5.and to include 2A. Klondike and 33rd Street and to provide Larry direction to assess the property on an equal unit basis. (Motion Failed 2-2-1<Johnson, Graves, Abstain: Moe>) M/S/P Johnson/Graves - to accept Larry Bohrer's recommendation for a public hearing on June 7th for the above Items 1-5; to include 2A. Klondike and 33rd Street; and, to instruct Larry Bohrer to make a sample assessment roll based on two-thirds of the cost of the overlay being assessed on a unit basis and one-third assessed on a front footage basis. (Motion carried 4-1<Christ: supports the per unit basis>).