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EMPLOYEE EVALUATION WORKSHOP SEPTEMBER 22, 1992 2 Mayor Johnson explained that in Plan A cities, we are micro - managers. Under the statutes the Dept. Heads report directly to the Council and we have a responsibility to evaluate each one of these department heads. Setting a pay plan is part of our responsibility. Chapter 7 of the Administrative responsibilities in the League of MN Cities manual was read. He felt it was essential that we have some measurable system to determine merit. If we are going to determine how well the city has performed, how well it has taken care of its residents, we have to have some type of measurable indicator and that goes right back to individual departments. Councilman Williams asked for a consensus as to what to do with the 1992 pay rate and then have Mary go back and resubmit what the final figures would be and also what a corresponding 1993 rate would work out to be. Councilman Johnson understood they will not take any action now, but for the next meeting we should be prepared to take action on the 1992 classification adjustments. Mayor Johnson indicated he felt comfortable with the evaluations made for Buckles, Gustafson, Marilyn, Sharon, Kathy, Barb and Jim. Councilman Williams referred to an employee evaluation --Part 4, Question: Do you feel any changes could be made to improve your work atmosphere or your job performance? One of the comments was "Individual requests should be channeled thru city administrator". Sharon Lumby clarified that whenever a council member requests some work done, they should go thru the city administrator with the request, so she is aware of the request. Then she can designate the work to a staff member that has the time. Williams indicated that individual council members ordering staff to do things should not be tolerated, and the Council should go on record as a Council supporting the statute and our policies that state that individual council members cannot, are not allowed, have no authority to supervise or order an employee of the city to do anything. That authority rests with the city administrator or the Council as a whole. (Referred to the League of MN Cities manual.) He will come to the next council meeting with a resolution prepared which will deal with this situation. Mayor Johnson responded from the standpoint of workload, they should go thru the administrator. But from the standpoint of a council member that needs additional information, that is his preogative. If I need information to do my work as a councilman, he will get it.