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Lake Elmo City Council Minutes July 5, 1994 Page 2 5. OLD BUSINESS: A. Heritage Preservation Commission to discuss HPC Ordinance At its last meeting, the council delayed consideration of this ordinance so they could review it thoroughly and submit suggested changes to the City Administrator, and invited the Heritage Preservation Commission to the July 5 meeting for discussion. At tonight's meeting, Administrator Kueffner handed out a copy of the ordinance with the council members' suggested revisions marked. The council wished to have more time to review the revisions, and also allow the Heritage Commission members time to review the suggested revisions. MIS/P Mottaz/John - to table this to the next meeting and request the Heritage Preservation Commission receive copies of the ordinance with the suggested revisions, and ask that the (Heritage Preservation) commission members come to the next City Council meeting for discussion and to answer questions. (Motion passed 4-0.) B. Building Official's Vehicle At its last meeting, June 21, the City Council directed the City Administrator to investigate different financing options, and obtain quotes. The city staff worked with MAC members and sent a letter, dated June 23, 1994, to nine area dealerships, requesting bids. The letter specified for bids on a 1993 or 1994 model, 4-door hatchback or station wagon, auto. transmission, front wheel drive, AM/FM radio, less than 15,000 miles, with warranty, and finance options. The deadline for bids was 4:00 p.m., July 1. On June 30, the City received one bid from Valley Pontiac in Hastings, for a 1994 Buick Century Wagon for $15,390.00, and on July 5, the City received a quote from Brockman Motors for a lease contract for a Chrysler Mini Van. City Administrator Kueffner stated the City cannot accept the one bid, because it is $15,390, and State Law requires sealed bids for anything over $15,000. The council discussed concerns of why only one quote was received, however, no conclusion was drawn. The council discussed if it was legal for a city staff member to go to area dealerships and get quotes for a hatchback type vehicle, which could probably be purchased for under $15,000.00. The council felt a personal approach would be more constructive. MIS/P Mottaz/Johnston - to request the City Building Official, Jim McNamara, go to several dealerships and acquire quotes for a Ford Escort Hatchback, or its equivalent, with auto. transmission, AM/FM radio, air cond., whatever he (the Building Official) needs, for under $15,000.00, and bring the quotes to the City Council for consideration. (Motion passed 4-0.)