05-07-96 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES MAY 7, 1996 5 M/S/P Hunt/Conlin - to approve an increase in the City's portion of the costs for County Road 13 reconstruction project from $36,102 to $37,043 based on the bids received by Washington County. (Motion passed 5-0). B. CSAH 13 Discussion on Assessments to benefiting property owners Larry Bohrer reported in his memo dated May 3,1996 that based on the amount of MSA dollars the City wished to contribute to this project, the amount to be assessed would range from $37,043.43 for no City participation to $21,506.43 for maximum City participation. The unit method of assessment is being recommended because the nature of the neighborhood is single family residential. The recently adopted assessment policy and the zoning code give guidance on how to determine benefiting property. These documents define the benefited side of a corner lot to be the short side. There are 12 assessable units as shown on the map attached to Bohrer's memo. The following assessment rates were given: If no City MSA participation, assessment rate equals: $37,043.43 - 12 lots + $3,086.95 If maximum City MSA participation, assessment rate equals: $21,606.43 - 12 lots = $1,792.20 per lot. Bohrer asked for guidance for the staff on how to determine assessable units, method of assessment and the amount of the assessment to help with notification of the public and how to present the information at the public hearing. M/S/P Hunt/Del-app - that the staff be directed to 1) apply the current City's assessment policy to the County Road 13 project improvement area using the dollar amounts if no City MSA participation and maximum City MSA participation, 2) recommend the rates for the 1996 assessments for zoning district, and 3) recommend changes that might be applicable to the city's assessment policy based on what we find out and return at the May 21 st meeting with figures and then based on this information the Council can decide to call a public hearing. (Motion passed 5-0). C. Define duties and role of the Public Works Citizen Committee The staff asked the Council for a clear definition of what the make up or the role of the Public Works Citizens Committee would be. Council member Hunt explained the MAC did appoint Dick Gustafson to sit on the Public Works Citizens Committee. Mr. Gustafson had looked at some concept sketches for the new facility and the general consensus was when costs and specifications are ready, the MAC would be more than happy to look at them. Larry Bohrer asked if the Committee will determine floor space? Council responded that the Committee should determine what equipment is intended to be stored in this building and this will establish the amount of floor space. Bohrer asked who makes up the advisory committee? All the MAC members, Council member DeLapp, City Planner, TKDA:Dean Johnson and Larry Bohrer, Public Works Supervisor. M/S/P Hunt/Johnston - to extend invitations to serve on the Public Works Citizens Committee: Jim Blackford, Melinda Petrellis, Jim Friend, Dennis Conlin, George Dege, Bruce Dunn (didn't know if he could make that commitment). (Motion passed 5-0). D. Contract with TKDA for Public Works Facility An Authorization for Professional Services for architectural design and engineering services for the new Public Works Facility was submitted by Dean Johnson, TKDA. A cost estimate of the building on the Berschen's site will be submitted next week. Bohrer understood the early goal was to do what was physically possible to try and have shelter for the winter. He tried to define the number of meetings, but