08-25-97 CCM - Laserfiche WebLink

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ENGINEERING SERVICES: There was discussion on reducing cost to $50,000 from $70,000. Banister reported that most engineering work or projects are pass-thru costs. The water meter bill has not come in as yet, therefore the actual cost for engineering will be higher. The Administrator will ask for a quote for work from the engineer from now on when the Council requests the engineer to proceed with a project. The Finance Director was asked to identify expenses for 1996 in order to find out if the cost is for many projects or several large projects. (See attached). ACTION TAKEN: $10,000 was put in to cover engineering expenses incurred to work on the 1998 comprehensive plan and $10,000 for Baytown annexation costs. CONFERENCES AND SCHOOLS: The Council combined the individual line items into one line of $11,000 to give each one equal opportunity. Requests will be made to the Administrator for approval with a report given to the Council by the individual attending the conference. ACTION TAKEN: $11,000 for Conferences and Schools. Questions on dues and memberships: The following list was given: League of MN Cities: $3,000; Metro East $500, Sensible Land Use $125, Stillwater Area Chamber $575, Municipals, MN Management Assoc. Councilors Dunn and DeLapp suggested the City eliminate Metro East and Stillwater Area Chamber because they did not see any benefit to the City. Building Inspector: Truck expense is for gas. Fire Department: Workman's Comp. is based on population. Fire State Aid Line/City Contribution: (bottom of Page 3) Delete City Contribution. Animal Control: The Administrator will be making a recommendation for the Council meeting. Recycling Program: Banister pointed out the $55,000 figure is low, may have to add an additional $20.000. Councilor DeLapp felt this was excessively high --maybe recycling should be twice a month. Administrator Kueffner made a suggestion that waste haulers can charge a flat fee for recycling. PARKS: Change the 5-Year CIP because regarding Stonegate Park will cost $40,000-$50,000. PUBLIC WORKS: The Council asked the Administrator review the costs of the Maintenance crew having each a cell phone, pager, radios in their vehicle with the Foreman receiving $25/month and the crew receiving $10/mo. It was suggested they each get a phone and see what the individual City related cost for calls would be. Street Lights: Councilor DeLapp resented having to pay $11,000 for other people's streetlights. There should be a way to assess people for lights. The Council requested the Budget stay at maximum for hearing: General Property Taxes: $1,188,186. This is as high as the City could go. Council can lower at meeting. The Council scheduled December 3, 1997 for the Budget Hearing, and this date will be confirmed at the September 2"d Council meeting. The Council adjourned the workshop at 8:30 p.m