#08 - Stillwater Area School DIst Utility Improvements (1)

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STAFF REPORT DATE: May 20, 2025 REGULAR TO: City Council FROM: Chad Isakson, Assistant City Engineer AGENDA ITEM: Approve Resolution Accepting Bids and Awarding a Contract for the Stillwater Area School District Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On April 1, 2025 the City Council ordered an advertisement for bids for the Stillwater Area School District Utility Improvements. The project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a construction contract for the project? PROPOSAL DETAILS/ANALYSIS: The Stillwater Area School District Utility Improvements include the extension of City utilities to accommodate the requested connection to city water and sanitary sewer for the Oak-Land Middle School and new Elementary School. There is one additional property located at 11817 10th Street North that will benefit. The improvements include the following: • Extension of gravity sanitary sewer to the Oakland Middle School property, from the existing Royal Golf Club lift station located at Palmer Drive and 10th Street (to be City owned/maintained). • Extension of 12-inch watermain to the Oakland Middle School property, from the intersection of Palmer Drive and 10th Street (to be City owned/maintained). • Construction of a new 4,200 LF, 8-inch forcemain along 10th Street, from the existing RGC lift station located at Palmer Drive to Lake Elmo Avenue. Abandon the existing 6-inch forcemain in place. • Construction of a new 3,100 LF, 10-inch forcemain along Lake Elmo Avenue, from 10th Street to an existing gravity sewer at Lake Elmo Avenue and 5th Street. • The school district would be required to make private utility extensions on each school site as needed to connect to the public water and sewer improvements.