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STAFF REPORT DATE: April 18, 2023 REGULAR AGENDA ITEM: Accept Bids and Award Contract for the 2023 Street Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Mike Rusenovich, Project Engineer ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2023 Street Improvements project? BACKGROUND: On March 7, 2023, the City Council approved the plans and specifications for the 2023 Street Improvements project and authorized staff to advertise the project for bids. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. The final design scope of improvements remains generally consistent with the feasibility report that was approved by the City Council on October 18, 2022, as recommended for the street and drainage improvements. The project includes street and drainage improvements within the Tana Ridge neighborhood and the Fields of St. Croix 2nd Addition, consisting of approximately 12,300 feet (2.3 miles) of local streets. The proposed improvements include a full-depth reclamation of the existing pavement and aggregate base materials to a depth of approximately 10 inches to provide a renewed recycled aggregate base to support a new bituminous surface. The existing bituminous curb will be replaced with a combination of new B418 and new surmountable concrete curb and gutter. The project will maintain the reconstructed street at or very near the existing centerline and pavement widths to minimize the construction grading and drainage impacts to adjacent properties. A short section in Tana Ridge is proposed to be widened slightly to maintain a consistent road width through the neighborhood. There is also minor widening proposed to the separated entrance lanes at the south entrance to Fields of St Croix 2nd. In both subdivision areas, the storm sewer and drainage systems will be repaired to restore the original drainage function within each neighborhood and storm sewer castings will be replaced. Hydrant nozzles will be replaced and new hydrant flags will be installed as part of the project. PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on April 6, 2023. The city received 6 contractor bids for the project as presented on the attached Bid Summary and Bid Tab. Miller Excavating, Inc. has provided the lowest responsible bid in the amount of $2,091,433.33. Contractor references for Miller Excavating, Inc. were reviewed and verified. The City Engineer and the design engineer (Bolton & Menk) are therefore recommending that the city award the contract to the lowest responsible bidder, Miller Excavating, Inc., as outlined in the attached letter. As a part of this contract award staff is requesting Council to provide the City Administrator the authority to enter into a material testing contract for the project construction phase services for the project in the not- to-exceed amount of $30,000. Staff will be receiving proposals from both Braun Intertec and AET. FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract for the project. The estimated total post-bid project cost is $2,645,000 with $807,400 paid through special