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CITY OF LAKE ELMO <br />WASHINGTON COUNTY, MINNESOTA <br />RESOLUTION N0.2002 -113 <br />RESOLUTION AUTHORIZING MINOR MODIFICATION <br />TO PURCHASING POLICY <br />WHEREAS, the City of Lake Elmo has an established policy governing purchases of supplies, <br />equipment and other materials necessary to provide services to the residents; <br />WHEREAS, the City's purchasing policy was last updated on May 21, 1996; <br />WHEREAS, the current purchasing policy contains a requirement that purchases in excess of $50 <br />require the completion and submittal of a purchase requisition; <br />WHEREAS, the Lake Elmo City Council recognizes the need to increase the purchase requisition <br />provision from $50 to $200. <br />NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE <br />ELMO, MINNESOTA THAT: <br />The purchasing policy dated April 17, 1979 and last revised on May 21, 1996 shall be <br />modified as follows: <br />a. For all purchases $200.00 to $1000, whether budgeted or unbudgeted, three written <br />quotes shall be obtained and attached to the purchase requisition for approval by the <br />City Administrator. <br />b. For all purchases $200.00 to $1000, the Department Head shall submit a purchase <br />requisition. to the Finance Director, signed and, approved by the Department Head and <br />City Administrator. <br />c. For all purchases $200.00 to $1000, the purchase requisition signed by the Department <br />Head and City Administrator, along with the three written quotes shall be submitted to <br />the Finance Director, attached to the invoice for the purchase and retained in according <br />with the record retention schedule. <br />Staff and Department Heads will comply with the City's purchasing policy requirements. <br />ADOPTED, by the Lake Elmo City Council on 'the 15t" day of October, 2002. <br />Lee Hunt, Mayor <br />ATTEST: <br />... -- <br />Mai L, t ffner, Ci• y Administrator <br />