Resolution 7619 - Laserfiche WebLink

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c. Desktop computer users shall store confidential and sensitive information on a networked drive (shared directory on the City network) and not the user's hard drive. d. Desktop and notebook computers and monitors shall be turned off at the end of each workday unless instructed otherwise by the IT Department to perform routine maintenance. e. Desktop and notebook computer users shall not disable or atter security safeguards, such as virus detection software, installed on City desktop or notebook computers. f. Additional security requirements may be required for computers containing data governed by other applicable State and Federal laws including law enforcement data and data associated with the Health Insurance Portability and Accountability Act (HIPPA). 3. Physical Security Measures Physical security measures shall be used to secure notebooks, computer media, and other forms of information storage media containing confidential or sensitive information. a. Mobile notebook computers actively connected to the network or information systems must not be left unattended. b. Notebook computers left in a vehicle shall not be visible except in police, utility department, code enforcement or fire emergency vehicles where the device is mounted to the vehicle console. If possible, the notebook should be stored in a locked trunk. (Weather conditions should be considered when leaving electronic equipment in a vehicle for long periods of time.) Unattended vehicles shall be locked at all times. c. Mobile notebook computers, computer media and any other forms of removable storage (e.g. diskettes, CD ROMs, zip disks, PDAs, flash drives) should be stored in a secure location, attached to the workstation by a locking cable or stored in a locked cabinet when not in use. d. Other information storage media containing confidential data such as paper, files, tapes, etc. shall be stored in a secure location or locked cabinet when not in use. 4. Peripheral Equipment Peripheral equipment (e.g, printers, faxes, copiers) that store, produce and/or transfer confidential or sensitive information shall be protected from inadvertent or unauthorized access. a. Fax and telex machines that store or transmit confidential or sensitive information shall be placed in secure locations and monitored. b. All documents containing confidential or sensitive information shall be cleared from printers and copiers immediately.