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Mounds View City Council January 8, 2007 <br />Regular Meeting Page 6 <br />discount for webstreaming Minutes but was informed that TimeSaver is providing Minutes to a • <br />number of other cities via webstreaming and videotape and those cities do not receive a discount. <br />City Administrator Ulrich indicated that Staff recommends approval of the contract addendum as <br />Staff feels that this is the most cost effective way to provide Minute service to the City. <br />Council Member Flaherty asked how much was budgeted for this service. <br />Finance Director Beer indicated that he would have to look up the figure but said that this <br />service was within budget last year. <br />Council Member Flaherty indicated that he would reluctantly agree to this approval but said that <br />he would like to see Staff research the other options for next year. He then said that he is <br />disappointed that a discount was not offered to the City since there is not a live person at the <br />meetings. <br />Council Member Stigney commented that perhaps Staff should look into having a live person <br />come to the meetings since TimeSaver has said that it costs more to do Minutes by webstreaming <br />and video. <br />Mayor Marty said that he feels that it should be more economical to have someone transcribe the <br />Minutes from home than to have someone coming to the meeting. He then said that he would <br />like to consider tabling this to allow Staff to research whether someone can come to the meeting • <br />if it is less expensive. <br />City Administrator Ulrich indicated that there was a quality issue and this has turned out to be <br />more cost effective to have the right person doing the Minutes because it saves Staff and Council <br />time. He then said that Staff would support this contract and agreed to ask TimeSaver for detail <br />as to why the costs would be different for webstreaming versus having a live person. <br />Mayor Marly said he thinks Ms. Lenzmeier has done a good job on the Minutes. He then said <br />that he would say that Minutes have been reduced by one-third with her ability to condense the <br />discussion without missing anything and that saves the City time and money. He also said that it <br />would save time in the future for anyone having to review the Minutes if they are shorter. <br />Mayor Marty indicated that he recalls the quality of the Minutes received when there was <br />someone attending the meeting and that was time consuming for Council and Staf£ He then <br />asked Staff to follow up on why it would cost more to do the Minutes from webstreaming and <br />research whether there are other companies providing this service for consideration next year. <br />Council Member Stigney said he is speaking of TimeSaver who sets up the contract with his <br />comments and not Joan because Joan has always done excellent work. He then asked if the <br />contract specifies Minutes from webstreaming. <br />• <br />