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Order of Layoff <br /> It is recognized that reductions in force may not impact all departments or <br /> divisions to the same extent. Therefore, it may be necessary to transfer <br /> employees from one department or division to another. When all other factors <br /> are equal, longevity shall be the determining criterion for layoffs of employees in <br /> their respective classifications. Reductions in grade, i.e., demotions may be <br /> made in conjunction with layoffs. Past performance and longevity shall be <br /> considered in the event of a reduction in grade instead of a layoff. An employee <br /> being demoted must be qualified for the position in which the employee will be <br /> employed. No regular employee shall be laid off or reduced in grade while <br /> another provisional appointment or probationary appointment or an appointment <br /> to a temporary position exists in the same classification. <br /> Notice of Layoff <br /> The City Administrator shall give written notice of a layoff to a regular or <br /> probationary employee at least 14 calendar days before the effective date of the <br /> Layoff. A copy of the notice shall be provided to the Human Resource <br /> Representative. <br /> This policy only applies to regular part-time and full-time employees. Written <br /> notice of layoff may be given to provisional or temporary employees at any time <br /> prior to the effective date of layoff. <br /> C. RESIGNATION <br /> When an employee voluntarily resigns from employment with the City, he or she <br /> must submit a written notice at least two weeks in advance. Advance notice will <br /> assist the City in preparing to fill the position. <br /> Procedures <br /> The letter of resignation is submitted to the immediate Supervisor, and should <br /> include the following: <br /> • An indication that the resignation is voluntary. <br /> • The reason for leaving <br /> • The last day of actual work <br /> • The employee's signature <br /> Failure to Give Notice <br /> If an employee fails to submit a letter of resignation two weeks prior to their <br /> actual last day of work, it may result in loss of "good standing" and influence <br /> future employment opportunities with the City. In addition, it may impact the <br /> content of future reference reports on the individual. ' <br /> If an employee quits, but refuses to submit a letter of resignation, the Supervisor <br /> will need to complete a written report on the circumstances surrounding the <br /> matter. <br /> 2 Revised: July 25,2011 <br />