2001 Planning Commission Packets

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City of Mounds View Planning and Zoning Commission - Bylaws Page 3 2. Agenda. Sessions; An Agenda Session is an informal session of the Platining Commission, typically held immediately following adjournment of a Regular or Special meeting, at which time the Planning Gommission may review nninutes, informally review proposed or pending planning cases or ordinance amendxnenis, discuss previous actions of the City Council or ofiher Comrrussions, and to perform other matters not requiring a vote of the Commission. 3. Special Meetings: From time to time, special meeiings may be called in order to process significarzt caseloads, to review works in progress such as comprehensive plan updates or xnunicipal code revisions, or to undertaka a retreat or strategic planning session, either amongst itself or in the company of the City Cour�cil or other commissions. Special meetings can be proposed by any Commission member or at the request of the Director of Comrnunity Development, yet must be approved by a majoriiy vote of the Commission. �S ss3� * -'�s£*�c '£ .�� ,�:.-•.,,;,.:., !�� n��>�"�� Emergency special meetings can be called via written notice to the Director of Community Development by the Chairperson or two Commission members, or by the Director of Community Development. (Emergency special meetings are thase in which the subject matter is of such an immediate concern that it cannat be delayed untii the next regular meering of the Planning Commission.) The Director of Community Development shall post and rnail a notice of any special meeting in accordance with State Statutes. Planning Commission members shaIl be no�ified by telephone and rn writing, if possibie, at Ieast seven days prior to a special meeting. 5. 4 Cancellation of Meetings: Regular or special meetings may be canceled by the chairperson or Community Developznent Director in the event that there are no items of business requiring the attention of the Commission, or for Iack of a quorurn, or in response to inclement weather or for any other good and sufficient reason. Members of the Commission shall be notified by teIephone of any meeting cancellation. A notice oF the meeting cancellation shall be posted as required by State Statutes. B. QUORUM: E1 majoriiy of the number of vating members appointed to the Commission shall consiitute a quorum, C. CONDUCT OFMEETINGS; ADJOURNMENT Meeting Chairpersan: If neither the chairperson nor the vice chaixpexson is present to conduct a meeting of the Plannii�g Coznmission, tt�e Plaruiing Commission may elect a rneetir�g chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Sec�ion N.B.3, except that the Community Developmant Director, or his or her designee, shail conduct the eiection. 2. Open Meeiing Law: Meetings sha11 be conducted in accardance with ihe State of Minnesota Open Meeting Law {Minn. �tatutes �71.705}.