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City of Mounds View <br />Planning and Zoning Commission - Bylaws Page 4 <br />3. Adjoumment: Meetings sha11 adjourn at or before 11:00 p.m. unless a two-thirds <br />majority of fhe members present agree to extend the time of adjournment. If there is no <br />objection, the Chairperson may declare the meeting adjownned without the necessity of <br />a motion or vote by the Comrnission. <br />D. MINLITES: Minutes shall be recorded for regular meetings and each commission member <br />shall receive a copy af the unapproved minutes for review and approva� at a succeeding <br />meeiing. Minutes shall be approved by motion. Approved zaainutes shall be the official <br />record of the businass condncted and actians taken by the P1�Zning Commission. <br />Coznrnission members may request copies of approved minutes after they have been <br />corrected, if necessary, and signed as ap.proved. Copies of the approved rninutes shall be <br />filed with the Community Developinent Department. Unapproved minutes sha11 be clearly <br />marlced "DRAFT"; approved minutes shali be marked "APPROVED". A policy statemen# <br />regarding the content and format af the minutes shall be on file with tk�e Director of <br />Community Development which may be reviewed from time ta time as needed. <br />VI. �tI+�RIVi�'I`IOI��,I., PACI�'T�: Each Commissioner shall receive a staff report, plans and <br />additional informafion, as appropriate, for each item placed on the agenda for any regular or <br />speciat meeting. The Commission packet should be delivered at least four days prior to the <br />meeting. Each Cormmisszoner is responsible for reviewing the material wiihin the packet prior to <br />'' fihe meeting. <br />VII, PI�OFESSI�I�TAI, COI�dSCJ�.'�'AI�1TS; Advice from, consultation with, and/or requests for <br />review by the City Attorney, City Engineer, City Planning Agency, or other paid consultazrts shall <br />be in accordance with the Municipal Code, 5ection 401.07. <br />VIII. S�JI'P�EIVIEl�`TAItI' PiJBI,�CA'I'�QI�1S: All Cammission members shall receive a copy of the <br />Mounds Vie�v Municipal Code and a copy of the Municipai Comprehensive Plan as well as other <br />materials provided by tlae Czty Council or City Sta.ff. These materials shall be retained by each <br />commission rnember and returned to the Community I�evelopment Director upon the member's <br />resignation or termination of appointment. <br />IX. CO1�tI)�JCT OF I1�IEIdi�Elt3 <br />A. ATTENDANCE: Commission rnembers shall advise the designated Staff inember or the <br />Commission chairperson of an anticipated absence from any regularly scheduled Planning <br />Commission tneeting. Any member attending less than 20 meetings per year without the <br />consent of the Commission sha11 ba deemed to have vacated the affice, and such vacancy <br />shall be filled by the City Council pursuani to Section 401,03, Subd. 1. A leave of absence <br />may be granted by the consent of the Commission. <br />�. C4NFLICT OFINTEREST.� <br />i. General Standard; No Commissioner sha11 be appoint�d with private or personal <br />interests likely to conflict with the general public interest. If any person appointed to <br />the Commission shall find tha# their private or personal interests are involved in any <br />