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. . . ( . Kev Elements of the Joint rowers A\:rcclllcllt . Timing - Equipment and support will be in place to allow Maplewood, New Brighton, Roseville and White Bear Lake to conduct 2001 elections on the new equipment. All other cities will implement in 2002. . Equipment Financing - The County provides upfront financing for tabulators and system hardware and software acquired in 2001 and 2002. The Cities reimburse the County for these costs either through a lump sum payment in 2002 or, if a city so chooses, in five equal yearly installments commencing in 2002. Cities that pay ovcr time also reimburse the county for any debt issuancc costs or intercst incurred by the County. . Backup tabulators - The County acquires backup tabulators for the entire county thereby reducing the total number of tabulators needed. Thc County works with the cities to make sure that adequatc backups are in placc on Election Day. The current estimate is that backups will make up 10% of the total number oftabulators. . Cost Allocation -- A City will pay for the tabulators requested by that City. Special requests will be billed to the requesting city. The costs for administrative hardware and softwarc, backup tabulators, training and other implementation serviccs, tabulator maintenance, software scrvic agrecment and other post-implementation services will all be allocated to cities bascd on the number of tabulators (cquested by that city relative to the total number oftabulators requested by all cities. Consequently, costs arc allocated based more on service demand. This was the method selected by the County Board ,md favored by most city managers as an alternative to the value-based allocation that would occur if the county paid for the costs and which would result in tax burdens disproportionate to services received. Costs will be rcduced for all cities if statc or federal financing is secured to buy down the costs of the project. . Ownership - The cities will own the tabulators that thcy rcquest, once they are paid for. The Count: will own the backup tabulators and systcm hardware and software. . Tabulator Maintcnance - Before the expiration of the warranty, the County, with input from the cities, \vill determine whether ongoing maintenance should be providcd on a fixed fee or a time and materials basis. This decision applies to all tabulators in the County. . Ballot Generation -- The County agrees to provide ballot generation services for all elections (previously this only applied to even year elections or to the City of St. Paul due to the contract the County has with that city). The County also agrees to accumulate election result for all elections and to return an election results electronic data file or report based on the city's needs. . Term - The agreement is for ten years. Steps that bave alrcadv becn takcn . Tabulators and administrative hardware and softwarc have been ordered and delivered in order to conduct elections this Fall in Maplewood, New Brighton, Roseville and White Bear Lake on Global election equipment. . Operator training in tabulator functionality, testing and election operations has occurred for county and cit: staff that have elections this Fall. Additional operator training is scheduled for all cities in August. . County staff have attended training in the GEMS election software used for generating ballots, programming memory cards and accumulating and displaying election results. . Election judge training on the new equipment is scheduled in August. . Some cities have conducted new equipment demonstrations using famous names ballots at local communi events.