Resolution 5733 - Laserfiche WebLink

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. . . CITY OF MOUNDS VIEW PURCHASING POLICY GENERAL DISCUSSION 1.1 AUTHORITY The purchasing policies of the City of Mounds View are established by the City Council under the City Charter, the City Code and state statute. 1.2 PURPOSE The purpose of this policy is to provide a legal process for the purchase of materials and services that will be the right product, in the right quality, in the right quantity, delivered to the right place, at the right time, for the right price, to allow for the efficient and effective delivery of public services to the citizens of the City of Mounds View. 1.3 BUDGET Under state statute and City Charter, the annual adoption of the budget shall constitute City Council appropriations for the year. Budgetary control shall be exercised on the department and fund levels. 1.4 RESPONSIBILITY The City Administrator shall identify Department Heads or other staff who shall be responsible for each fund or department in the annual budget. These individuals shall be responsible for compliance with the annual budget and for all expenditures for their departments and funds. 1.5 DECENTRALIZED PURCHASING The majority of City purchases are decentralized, meaning that each department handles procurement of materials and services needed for their own operation. The responsibility lies with each department to obtain bids or quotes, maintain records of bids or quotes, place actual orders, receive deliveries, and approve invoices for payment. To be uniform and save time and money in quantity purchases, the City Administrator may assign a department to centrally purchase some products. An example of this would be office supplies. TYPES OF CONTRACTS AND PURCHASES 2.1 UNIFORM MUNICIPAL CONTRACTING LAW, CHAPTER 471.345 It shall be the policy of the City of Mounds View that the Uniform Municipal Contracting Law, Minnesota Statutes Chapter 471.345 shall be the policy of the city. Changes in this law will automatically become the policy of the city.