Resolution 8443 - Laserfiche WebLink

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17. Provide supervision to oversee the day to day operations, including, but not limited to, overseeing the marketing, scheduling, reservations for programs, parks, equipment, ballfields, etc., and day to day operating procedures for the Rec Center and recreation programming. 18. At least one YMCA representative shall be at the Rec Center whenever the Rec Center is open to the general public or wherever a program or activity is taking place at the Rec Center. Two or more YMCA staff members must be on duty at closing. The YMCA will be responsible for ensuring that the building is empty and locked prior to leaving. 19. Inform the City of any problems with the custodial service or any additional custodial services that are needed. 20. The YMCA may provide input into vendors and products to be offered through vending services, but acknowledges that the City shall have the right to enter into exclusive agreements for some or all of such products. 21. The YMCA shall have the right to offer City-approved merchandise such as clothing or athletic supplies for sale. 22. Develop program descriptions and prepare brochures and other promotional materials. Provide the City with camera ready material for promoting Mounds View programs and facilities for inclusion in at least four Mounds View Matters newsletters. If the City publishes additional newsletters, the YMCA may request space for additional promotional materials and will provide such material in a camera-ready format. 23. Take reservations for Rec Center and Parks and recreation programs. Schedule events and facilities, and maintain a master engagement calendar showing all reservations and events. 24. Develop and maintain systems to ensure adequate internal controls and accurate timely reporting of financial information. Such systems are subject to the review and approval of the City. 25. Develop fees, charges and/or deposits for programs, equipment and facilities. Such fees, changes and/or deposits shall be set and modified in consultation with the City. 26. Collect fees, charges and/or deposits for programs, equipment and facilities. 27. Record all fees, charges, deposits and outlays in a form acceptable to the City. The City shall be able to review any YMCA records relating to its activity under the contract. By June 30, the City shall be provided with an audited financial statement for the YMCA for the previous year. If the City requests a separately audited report for the services provided under this contract, it agrees to reimburse the YMCA for such costs. 18