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POSITION DESCRIPTION • Position Title: Administrative Assistant -Public Works Department: Public Works Accountable to: Public Works Director Status: Non-Exempt PRIMARY OB.IECTIVE OF POSITION: Provides a variety of routine and complex clerical, secretarial and administrative work in keeping records, providing administrative support to the Public Works staff. To provide first contact with customers or vendors on matters specifically related to Public Works or other general inquiries through personal and telephone contact. SUPERVISION RECEIVED Works under the supervision of the Public Works Director. SUPERVISION EXERCISED None. ESSENTIAL DUTIES AND RESPONSIBILITIES Composes or transcribes neat and accurate correspondence, memos, letters, reports, and • related materials as requested or directed by departmental personnel to provide information, instructions and meet deadlines. • Sets up and maintains an orderly filing system for a variety of records and correspondence including citizens complaints, boulevard damage lists and marking stakes, key classification system, street Ii~htin~, recycling and hazardous waste records to ensure prompt retrieval of information as required or requested. Accurately inputs fleet maintenance data, accounts payable data and work activity records into computer to ensure correct tabulation of records. • Answers telephone calls in a businesslike manner and takes accurate messages and schedules appointments for staff members unavailable due to meetings or absences. SenTes as back-up to the "°°104^~` F^" Administration for City Hall ~,~^~^ ~^u~-^=~ counter assistance. • Responds to citizen requests and complaints in a manner consistent with City policies and regulations and promotes and maintains a favorable image of the City through positive community relations. • Instrumental in the Kirin of fuII time and seasonal em log°ees b advertising far the Qosition(s), scresnin~ and pointinS the applications, setting up interviews, •