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Mounds View City Council March 24, 2014 <br />Regular Meeting Page 6 <br /> <br />Inc. for the 2014 Street and Utility Improvement Project – Area G. <br /> <br />Public Works Director DeBar explained the Council approved bidding documents for Area G at <br />the February 10th City Council meeting. Advertisements were published and the City received <br />nine bids for the project. The low bid was submitted by Northwest Asphalt out of Shakopee, <br />Minnesota. This was the same vendor that has completed the past four street improvement <br />projects for the City of Mounds View. <br /> <br />Public Works Director DeBar indicated Stantec has spoken with Northwest Asphalt regarding the <br />project and was comfortable moving forward with this vendor based on the bid submitted. Staff <br />recommended the Council award the construction contract for Area G to Northwest Asphalt with <br />a construction contingency of 3%. He recommended the Council also approve Stantec’s bid for <br />engineering services, along with the geo-technical services to be provided by Braun Intertec. <br /> <br />Public Works Director DeBar explained that if the contract is awarded, a neighborhood meeting <br />would be held on April 26, 2014. <br /> <br />Council Member Meehlhause asked if Northwest Asphalt’s bid included the sidewalk along <br />Ardan Avenue. Public Works Director DeBar reported this item was included in the bid amount. <br /> <br />Council Member Meehlhause requested further information from staff on the Stantec bid. Public <br />Works Director DeBar explained the Stantec bid had increased slightly after adding the sidewalk <br />along Ardan Avenue and several catch basins to the plan profile. He then discussed the expense <br />for review and design services that would be provided by Stantec for Area G. It was noted the <br />original $94,000 for design should be adjusted to $133,000. <br /> <br />Council Member Mueller questioned if the Director of Public Works should be authorized to <br />approve contingency expenses, upwards of $60,000. City Administrator Ericson commented this <br />issue had been discussed in the past by the Council and it was determined that staff needed some <br />level of flexibility to handle issues that could not wait two weeks for Council approval. He <br />stated in the long run, it would cost the City more money to stop the project in order to receive <br />Council approval for contingency matters. <br /> <br />Mayor Flaherty inquired if the requested 3% contingency would be sufficient. Public Works <br />Director DeBar stated a 5% contingency had been requested in the past, but he was comfortable <br />with 3% given the level of trust that had been established with Northwest Asphalt. <br /> <br />Council Member Mueller inquired if the City would be following up with the companies that <br />would not be receiving the bid. Public Works Director DeBar commented he would send <br />Northwest Asphalt a notice that they had received the bid and a notice with bid bonds would be <br />sent back to the other companies. <br /> <br />MOTION/SECOND: Hull/Meehlhause. To Waive the Reading and Adopt 8229, Awarding a <br />Construction Contract to Northwest Asphalt, Inc. for the 2014 Street and Utility Improvement <br />Project – Area G, amending the Stantec design fees.