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Item No: 7J S j%Aj Meeting Date: August 26 2013 MOT � �J ♦ tE— Type of Business: Councilw:61!Business U1V jJ Administrator Review: City of Mounds View Staff Report NEW - To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8146, Authorizing Building Automation Control Software for Network Access Background: Earlier this year, the antiquated building automation system (BAS) at the Community Center was replaced with a new controller and software. This BAS is accessible on-line and has allowed Public Works staff to monitor, adjust, troubleshoot, and trend the indoor air climates of the various zones of the facility without being on-site. The City Hall facility has a Trane "Tracker" BAS that was installed in 2006 with the City Hall remodel. However, unlike the new BAS at the Community Center, the City Hall BAS is controlled by a push screen unit on-site and is not accessible anywhere but on-site at the unit. Discussion: Public Works is charged with operating and managing the HVAC components and indoor air comfort level of the various rooms and spaces for the municipal buildings. Several of these facilities (Community Center and City Hall) are used after normal business hours and require immediate attention to address alarms and other issues with indoor air comfort levels. The Community Center BAS is now accessible on-line but there is a need to access the City Hall BAS remotely as well. Public Works worked with Trane US, Inc. to develop a solution to gaining BAS access and receiving alarms of critical systems for the two facilities and future facilities and systems. Trane proposes to furnish and install a Trane Tracer ES system onto the City network to provide a global view of the facilities. This system is a non-proprietary, open protocol, operating platform that will allow the various manufacturer controls to be operated by the system and allow for future expandability with competitive bidding. This will be particularly useful when likely future improvements are made, which can be interfaced with the Tracer ES controller and accessed via the network in the future. Trane provided a cost proposal to furnish and install a Trane Tracer ES controller and software on the network for $15,664 plus applicable taxes. The price also includes interfacing the City Hall BAS controller, programming, graphics, trends, alarms, start-up, commissioning, and on-site training. Recommendation: City staff recommends that the City Council adopt the attached resolution approving Trane to furnish and install a BAS for network access. This improvement was discussed when the Community Center BAS was upgraded and will accommodate any future systems installed at the municipal facilities. Monies have not been specifically budgeted for in the 2013 budget, but the Finance Director has indicated monies are available in the Special Projects Fund (480-4180-7050). Respectfully submitted, Nick DeBar - Public Works Director