03-25-2013 EXECUTIVE SESSION - Laserfiche WebLink

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Res. 8080 Awarding a Contract to Northwest Asphalt for 2013 Street & Utility Improvement Proj. - Area F Page 2 Public Works also solicited fee proposals from several quailed firms to provide geotechnical engineering and material testing during construction. Two proposals were received ranging from $19,933 to $26,049, with the lowest fee from Braun Intertec Corporation. These services are customary for street and utility construction and required by State Aid for MSA streets (Edgewood Drive and Hillview Road) which accounts for $12,175 of the fee. Public Works recommends adding a 10% ($2,000) contingency to the total fee proposal in the event additional quality assurance testing is warranted or desired. If so, compensation will be on an hourly plus reimbursable expenses basis for a maximum estimated fee of $21,933. Recommendation: Staff recommends that the City Council adopt the attached resolution awarding a construction contract for $3,122,034.01 to Northwest Asphalt, Inc. of Shakopee, Minnesota for the 2013 Street and Utility Improvement Project - Area F. In addition, Stantec and Braun Intertec Corporation will be authorized to provide required professional engineering services associated with the construction phase of the project. If adopted, a neighborhood meeting will be scheduled for mid-April and major construction is expected to begin in early May. Respectfully submitted, Nick DeBar - Public Works Director Attachments: 1. Resolution 8080, 2. Stantec Bid Results Letter Other Project Timeline and Prior City Council Action Summary: The City is in the process of reconstructing 26 miles of City -owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9 -year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area F. Area F is primarily single-family housing north of County Road I, and primarily multi -family housing south of County Road I. There are two non-standard streets in this area, Hillview Road and Edgewood Drive, due to municipal state aid status and pedestrian/bicycle accommodations. Area E contains 3.0 miles of streets. The City Council has taken the following steps, thus far, specific to Area F of the Street and Utility Improvement Program: . 06/25/2012: Authorized Engineering Design & Prepare Bid Documents (Res. 7961); . 10/22/2012: Approved Non -Standard Street Design for Hillview Road (Res. 8006); . 10/22/2012: Approved Non -Standard Street Design for Edgewood Drive (Res. 8007); . 11/26/2012: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8022); . 02/25/2013: Approved Bid Documents & Authorized Advertisement for Bids (Res. 8067); and . 03/11/2013: Approved Purchase of Grouped Mailbox Supplies for Area F (Res. 8074). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand- alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of engineering staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities.