03-25-2013 EXECUTIVE SESSION - Laserfiche WebLink

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RESOLUTION 8080 WHEREAS, the lowest responsible bid of $3,122,034.01 was submitted by Northwest Asphalt, Inc. of Shakopee, Minnesota; and WHEREAS, Public Works and Stantec recommend awarding a construction contract to Northwest Asphalt, Inc. for the said bid amount. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The bid proposal submitted by Northwest Asphalt, Inc. in the total bid amount of $3,122,034.01 for constructing the 2013 Street and Utility Improvement Project — Area F, City Project No. 2012-004, is accepted by the City and a construction contract is awarded to Northwest Asphalt, Inc. 2. City staff is directed to have a construction contract prepared for the Project at said price, and the City Attorney is authorized to review the prepared construction contract agreements and any associated documentation submitted by Northwest Asphalt, Inc. 3. Upon satisfactory review of the prepared construction contract agreements and documentation by the City Attorney, the Mayor and City Administrator are hereby authorized and directed for and on behalf of the City to execute and enter into said construction contract agreement with Northwest Asphalt, Inc. 4. Stantec is authorized to provide professional services associated with the construction phase of the Project with compensation on an hourly basis with reimbursable expenses for an estimated maximum fee of $270,000. The maximum fee estimated submitted by Stantec to perform engineering design services and prepare bidding documents for the Project is increased to $165,000. 5. Braun Intertec Corporation is authorized to provide geotechnical professional services and materials testing for the construction phase of the Project with compensation on an hourly basis with reimbursable expenses for an estimated maximum fee amount of $21,933. 6. The Director of Public Works is authorized and directed to enter into said professional services agreements with Stantec and Braun Intertec Corporation on behalf of the City Council. 7. The Director of Public Works is authorized to make approvals related to contract modifications during construction of the Project up to a combined total of $78,000 (2.5% contingency) on behalf of the City Council. Adopted this 25th day March, 2013. Joe Flaherty, Mayor ATTEST: James Ericson, City Administrator (SEAL)