Agenda Packets - 2013/03/25 - Laserfiche WebLink

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Other Administrative Functions Recycling The Spring and Fall Clean-up events were held in May and October in 2012. As usual, many residents took advantage of both events and dropped off lots of unwanted junk, debris, appliances, etc. The Spring event was much busier than the Fall event, which is also quite typical. The 2013 Spring Clean-up is scheduled for Saturday, May 4, 2013. The City receives grant dollars from the State of Minnesota administered by Ramsey County. Recycling Coordinator Mary Springer and I have met with staff from Ramsey County to assess the City's recycling efforts and to determine areas in which improvements can be made. Election 2012 The City approved a one-year contract with Ramsey County for election services for 2012. The cost of this agreement was $36,500, for which the County would handle all facets of the primary and general election process with the general exception that the City would still need to deal with absentee ballots. On November 13, 2012, citing a generally positive experience in 2012, the City Council approved a four-year contract with Ramsey County for election services through 2016. While the County is now responsible for elections, the City still identifies a person as the local contact for dealing with election issues, which continues to be Assistant Administrator Desaree Crane. RCLLG Your administrator serves the Treasurer for the Ramsey County League of Local Governments, a collaborative organization representing cities, school districts and townships within Ramsey County, including Ramsey County, Met Council, Metro Cities and the Ramsey Conservation District. The mission of the RCLLG is to "Foster cooperation among Ramsey County units of Government, thereby increasing the effectiveness and efficiency of public service delivery." The RCLLG meets four to six times a year. Council Member Mueller is presently the City's representative on the RCLLG Board, and through this association was appointed to serve on the County's Dispatch Policy Committee. YMCA Advisory Committee The YMCA Advisory Committee is comprised of the YMCA management staff at the Mounds View Community Center as well as City management staff including the City Administrator, Finance Director, Public Works Director and Parks Supervisor. A member from the Parks, Recreation and Forestry Commission attends as does a Council Member and community member at large. The bi-monthly meetings allow City staff to coordinate updates, upgrades and maintenance activities with the YMCA/MVCC staff and to periodically assess programs and other activities occurring within the facility. In 2012, much maintenance and repair activity occurred within the facility, the primary focus being on improving the HVAC system to eliminate the humidity fluctuations. A system retrocommissioning study was conducted which will provide some direction to improve the overall function of the facility. The following improvements were done in 2012: Reroofing of entire building, HVAC duct cleaning and decontamination, ceiling tile replacement in event center, refurbished wood floor in event center, 400 new chairs purchased for event center, new tables for event center and new whiteboards installed in the three conference rooms. Page 11