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CITY OF MOUNDS VIEW <br />POSITION DESCRIPTION <br />Position Title: Police Administrative Assistant <br />Department: Police <br />Accountable To: Deputy Chief <br />Status: Non -Exempt <br />PRIMARY OBJECTIVE OF POSITION <br />To perform assigned numbering, classification, filing and processing of all incoming <br />incident reports as assigned. To staff the front desk of the police station and assist the <br />public either in person or on the phone with inquiries. <br />SUPERVISION RECEIVED <br />Works under general direction and guidance of the Police Support Manager, Deputy <br />Chief and Chief of Police. <br />SUPERVISION EXERCISED <br />None. <br />ESSENTIAL DUTIES AND RESPONSIBILITIES <br />Perform the numbering, classification, filing and processing of incoming incident <br />reports and citations for entry into the records management system. <br />Assume responsibility for specific files and/or records necessary to department <br />operations and keeps such records and files in an up-to-date current statues at <br />all times. <br />Answer phone inquiries providing assistance whenever possible and forwarding <br />calls when required to the appropriate personnel, interact with public with walk- <br />up reports at police station. Manage SAVE phone program. <br />Develop and maintain a good working knowledge of the criminal justice reporting <br />system and ensures all filing and classification is done according to provided <br />guidelines of the BCA. <br />Obtain drivers license checks and criminal history profiles from the State Data <br />Network as required and ensure all data is handled in a confidential manner. <br />Update cases, following disposition by the courts and ensure all related records <br />are brought up to date. <br />Process permits to purchase. <br />Process and file police department bills and receipts. <br />Process data requests, accident reports, and other public information requests. <br />Perform word processing of various correspondence, memos, reports and other <br />documents as assigned, consistent with provided information and instructions. <br />Fingerprint citizens and suspects as needed <br />Keep the Police Chief, Deputy Chief and/or Police Support Manager informed of <br />