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N1ovNns viEw of Mounds view Staff Item No: 9D Meeting Date: November 13, 2017 Type of Business: Council Business Administrator Review: In )/ To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 8858 Approving HVAC repairs at City Hall and the Mounds View Community Center Background: The Public Works Department is responsible for the building Maintenance at all City facilities, this includes the heating ventilation and air conditioning (HVAC) of the buildings. At the Community Center a portion of the building is leased out for a child care operations, and the City is responsible for the main components of this leased space. In 2014 the City upgraded the roof top units (RTUs) over this area, as well as other portions of the building. After the RTUs where installed and balanced it was discovered that the variable air volume systems (VAVs) were never fully installed when the building remodel was completed between 1997 and 1998. The tenant of the leased space has raised concerns over the past few years with the system and not being able to provide adequate heat in the North West corner of the leased space. Staff has worked with Trane Building Systems to find a solution to this problem. A wide variety of options have been explored and the conclusion was to install a fully functioning electric reheat VAV for this space. This VAV will add additional heat to the space when it is required. Staff has received a quote from Trane Building Services to install this VAV for a total of $9,953.00. Funding for this repair is budgeted in account 480-4180-7050. Further Discussion: The City Council is also considering upgrades to the CTV cameras and computer software. This upgrade would move the majority of the equipment from the Audio/Video room to the Computer room at City Hall. The Audio/Video room temperature tends to be very warm especially in the summer months and there is no way to adjust the system to allow for a more comfortable setting because of how the heating/cooling system was installed in 2005/06*. Staff will be relocating much of the audio/video equipment to the Computer room; this should allow the current VAV for the Audio/Video space to adequately control the temperature. Moving the audio/video equipment to the Computer room that contains servers and network switches will create a temperature issue with this space Staff requested a quote from Trane Building Services to install a mini -split unit for this space. A small condensing unit will be placed on the inside wall of the police garage and a small wall unit will be installed in the computer room and this equipment will allow for the temperature to be controlled. Staff received a quote of $9,335.00 to install the unit from Trane Building services with funding in account 480-4180-7050. *The Mechanical contractor went bankrupt during the City Hall rehabilitation in 2005/06 and therefore the issue was not resolved.