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MOU-NDS VtE-W City of Mounds View Staff R Item No: 9D Meeting Date: November 27, 2017 Type of Business: Council Business Administrator Review: -4-1 1_ To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works Item Title/Subject: Resolution 8855, Accepting Improvements and Approve Final Payment for Silver View Park Trail Rehabilitation Discussion: Silver View Park trail in the early 1980s was a wood chip trail and converted to an asphalt pavement trail in 1993. Since then, the trail failed due to the high organics content in the underlying soils, which reduced support for the trail, inferior original pavement design, erosion caused by stormwater, and the equipment used to maintain the trail. In September 2014, American Engineering Testing, Inc. (AET) performed a geotechnical and pavement evaluation and recommended a pavement section of 6 inches of aggregate base with 3 inches of asphalt. In areas where organics were encountered spot soil correction involving a combination of granular materials, thicker aggregate base, and geotextile fabric was recommended. City Council has taken the following steps in completing this project: • December 8, 2014, Approve Resolution 8348 Authorizing Professional Engineering Design Services and Preparation of Bidding Documents for Silver View Park Trail Rehabilitation. This resolution authorized Bolton and Menk, Inc. to provide professional services for the project. • February 23, 2015 City Council authorized Staff to continue moving project forward after the Engineers estimate of $313.000 for the project was higher than the 2015 budget. Line items in the budget will be used to cover the difference. • April 13, 2015, Approve Resolution 8396 Approving Bid Documents and Authorizing Advertisement for Bids for Silver View Park Trail Rehabilitation. • May 26, 2015, Approve Resolution 8422 Authorizing a Budget Adjustment, Approving the Bids and, Authorizing a Construction Contract with Northwest Asphalt for the Silver View Park Trail Rehabilitation. Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded the construction contract for the Project. The project was delayed one (1) year due to easement negotiations, therefore Northwest Asphalt performed rehabilitation of the trail in the summer of 2016, and the project was substantially complete in the fall of 2016. Northwest Asphalt has also completed the project punch list and submitted all required project documentation. The City has been withholding 5% of the value of completed work, pending completion of the punch list, verification of all the quantities, and providing all closeout documents. The following table provides a summary of the total project cost.