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MOUNDS VIEW City of Mounds View Staff Report Item No: 717 Meeting Date: February 25, 2013 Type of Business: Council Business. Administrator Revi To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8067, Approving Bidding Documents and Authorizing Advertisement for Bids for 2013 Street and Utility Improvement Project — Area F Background: The City is in the process of reconstructing 26 miles of City -owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9 -year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area F. Area F is primarily single-family housing north of County Road I, and primarily multi -family housing south of County Road I. There are two non-standard streets in this area, Hillview Road and Edgewood Drive, due to municipal state aid status and pedestrian/bicycle accommodations. Area E contains 3.0 miles of streets. The City Council has taken the following steps, thus far, specific to Area F of the Street and Utility Improvement Program: . 06/25/2012: Authorized Engineering Design & Prepare Bid Documents (Res. 7961); 10/22/2012: Approved Non -Standard Street Design for Hillview Road (Res. 8006); 10/22/2012: Approved Non -Standard Street Design for Edgewood Drive (Res. 8007); and 11/26/2012: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8022). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of engineering staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities. Discussion: Stantec has completed construction plans and specifications for use in obtaining public bids for construction of the Area F project. These bidding documents have incorporated the Program standards and City Council approved non-standard issues and decisions noted above. In addition, municipal underground utilities needing repair, rehabilitation, or replacement have been incorporated into the plans and specifications as recommended by engineering and maintenance staff. Nearly all of the sanitary sewer in the project area is proposed to be lined and some replaced due to major deterioration and dilapidation. Also included in the bidding documents are plans for reconstruction of the Police Department and Greenfield Park parking lots. These lots were included in the bidding documents due to their location to the Area F project work and should be significantly less to construct than if