Agenda Packets - 2013/02/25 - Laserfiche WebLink

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Res. 8067, Approve Bid Documents and Authorize Advertisement for Bids for Area F Page 2 done as a stand-alone project. The Greenfield Park lot has been reviewed by the Parks Commission and the Police Department parking lot has been reviewed with the Police Chief and Deputy Chief. Both these lots have been included on the Capital Improvement Plan, but the Police Department parking lot was not included in the 2013 budget. An executive summary for the design phase has been prepared by Stantec and is attached to this report for Council review. Also attached is a general layout of the project area. The Rice Creek Watershed District (RCWD) permit for the project is expected to receive conditional approval pending review of corrections (CAPROC) at their board meeting on February 27, 2013. In addition, the plans and specifications were sent to MnDOT for review of State Aid compliance related to Hillview Road and Edgewood Drive. Stantec has estimated the cost for constructing Area F at $3,016,000 which includes $667,400 in state aid improvements and $2,348,500 for non -state aid improvements. The next stage of project development of Area F is the bid phase. This involves advertising the project, distributing plans and specifications, answering and issuing clarifications for bidding requirements, soliciting bid proposals, reviewing and tabulating bids received, and making a recommendation for award for the construction phase. Stantec has provided an estimated maximum fee for $6,000 to assist the City during the bid phase (hourly plus reimbursable expenses). The attached resolution would also authorize Stantec to perform these services. If the attached resolution is adopted, bidding documents will be finalized and the project advertised in the official City newspaper (Sun Focus) and a regional trade publication (Finance and Commerce) three weeks before bid opening (see Stantec letter for schedule). MnDOT approval is expected prior to distribution of the plans and specifications. A bid opening date of March 21, 2013 is proposed, with Council consideration for awarding construction on March 25, 2013. A neighborhood meeting is tentatively scheduled for April 9, 2013 pending City Council awarding the project. Construction would then be expected to begin sometime in mid-April to early May 2013 and be substantially complete in October 2013. Recommendation: Staff recommends that the City Council adopt the attached resolution approving bidding documents and authorizing advertisement for bids for the 2013 Street and Utility Improvement Project — Area F. Doing so will allow the project to stay on track for a 2013 construction schedule. Respectfully submitted, k4L� Nick DeBar - Public Works Director Attachments: • Resolution 8067 • Stantec Executive Summary for Design Phase • Overall Plan Sheets