Agenda Packets - 2018/01/08 - Laserfiche WebLink

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Item No: 9D MT �T Meeting Date: January 8, 2018 OUNDS VIEW Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works Item Title/Subject: Resolution 8891, Approving Miscellaneous Purchases for the Public Works Facility Background/Discussion: During the design phase of the Public Works Facility (City Project No. 2017 -CO2) it appeared that the cost of the total project may exceed the budgeted amount. As a result, Staff and the designer removed some features in the building construction contract. These items were included in the overall project budget but would be purchased outside the contract by City Staff as a cost savings measure. As part of the budget an allowance of $40,000 for furniture was included. This furniture allowance included new office furniture, break room tables and chairs, kitchen appliances as well as shelving and pallet racking for the various storage areas in the building. Public Works Staff also had a discussion with City Administrator Zikmund in regards to moving all Public Works Administrative Staff to the New Facility this discussion was in part looking at the need for space at City Hall as well as consolidating the entire Public Works Staff in one building to create a more efficient and cohesive department. This was discussed at the January 2, 2018 Council Work Session with Council consensus to consolidate the Department. As part of the Work Session discussion, the Council was informed that new office space would need to be built out in the front office area. The area being proposed is currently open office space and very little would be needed to add three hard shell offices in this area. Discussion: Staff has received quotes for these items from local vendors from within the City of Mounds View as well as the neighboring Cities. The following is a breakdown of the estimated costs for the items: • $4,250 -kitchen appliances — refrigerators, microwave, dishwasher, electric range, from Steve's Appliances. • $7,750 -shelving, tire rack, work benches, television. From Grainger, Menards and Best Buy. • $19,648 office furniture, break room furniture from State Contractor, iSpace of Minneapolis. Staff has received a quote/ change order to build out three hard shell offices from Ebert Construction for a cost of $ Total for furniture and office build out is $41,648. This is $1,648 of the allowance built into