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Item No: 8E <br />Meeting Date: March 12, 2018 <br />MT �T Type of Business: Council Business <br />OUNDS Vvtrw Administrator Review: kik <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Director <br />Item Title/Subject: Resolution 8922, Accepting Work for the 2016-2017 Street <br />and Utility Improvement Project — Area I and Authorizing <br />Final Payment to Douglas — Kerr Underground, LLC <br />Background: <br />Douglas Kerr Underground LLC, submitted the lowest responsible bid and was awarded <br />construction for the 2016-2017 Street and Utility Improvement Project in Area I (Res. <br />8537). Douglas—Kerr performed construction for the project during summer 2016, 2017 <br />and was substantially complete on September 14, 2017 — the date that the two-year <br />warrantee period begins. <br />A punch list was prepared after substantial completion for the remaining minor work <br />and/or repairs left to complete before project close-out. Douglas —Kerr completed those <br />items and has met all requirements of the contract documents in a satisfactory manner. <br />The City has been withholding final payment to Douglas—Kerr pending completion of the <br />punch list and other close-out requirements. The following is a summary of the final <br />construction costs: <br />Original Contract Amount: $ 4,080,913.79 <br />Change Orders -$86.681.44 <br />Revised Contract Amount: $ 4,167,595.23 <br />Actual Construction Cost: $ 4,167,595.23 <br />The remaining payment amount owed to Douglas -Kerr Underground LLC, is for <br />$351,928.38. <br />In addition, Bolton and Menk's consulting fees are tracking above the authorized <br />amounts. This in part was due to the project being pushed into 2017 and the result of <br />Public Works staff changes. <br />Original Budget (design, bidding construction): $315,400 <br />Adjustment to budget 2017 for construction $ 68,825 <br />Total budget of: $ 384,225 <br />Cost to date (design, bidding and construction): $386,847 <br />ROW staking for Xcel gas — not in proposal $ 6,131 <br />Estimated remaining costs -State Aid $ 1,300 <br />Rice Creek Water District permit close out <br />Permit fees - not in proposal (NPDES): $ 590 <br />Total estimated cost: $394,868 <br />