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M6U--NDi*SVIEW of Mounds View Staff R To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: City Hall/Public Facilities Upgrade Item No: C C,,I Meeting Date: April 2, 2018 Type of Business: WS Administrator Review: -,�,j Background: Since being offered and accepting the full time Administrator position I have been a vocal advocate of clean, organized, and functional workspace as a critical component to a effective and efficient work environment. To that end, we have made substantive progress in the records retention and storage of our data. This effort will result in significant space reclamation, primarily in the basement level of the building but also; but to a lesser degree, in the general office area as well. The last substantive construction/enhancements made to City Hall were in 1992 orjust over a quarter century ago. Recently, the Public Works division relocated all staff, including those housed at City Hall to their new facility. And finally, voters approved a bond referendum last fall adding an additional police officer to the police department. Issues: Based on the above and additionally, my one on one meetings and then just general observations and discussions the following are issues that I have identified for discussion purposes. 1. There are no showers in the building which poses an unacceptable situation for our law enforcement staff who from time to time, in the course of their duties, end of with undesirable contaminates on their clothing and body. The same was true for Public Works who now have complete showers. 2. Similarly, there are no laundry facilities for washing of soiled gear/uniforms. 3. The police department is lacking a detention room for individuals placed in custody. They currently handcuff them to a bench in the general work area of the patrol officers. 4. The PD entrance area is a cumbersome area. 5. PD would be better served if they had a second interview room. 6. Modifications can be made to the PD, that in combination with using the current conference rooms A & B, will address the shower facility issues. 7. The area vacated by Public Works can be converted into conference rooms; former PW Director Office will work well for a small conference room and would benefit from some AV upgrades. 8. The downstairs area will become mostly available once all the records retention and data storage plan is implemented. This provides an opportunity for expanded restrooms with showers, and a workout area for PD and City Hall staff or a conference room downstairs. 9. The paint and carpet throughout city hall are best described as "tired." 10. The attendee chairs in the council chambers show signs of end of life use.