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MOL_JNDi*SV1EW of Mounds View Staff R Item No:8C Meeting Date: April 9, 2018 Type of Business: CB Administrator Review To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 8946, Reject Received Bid for Greenfield and Groveland Parks, Tennis and Basketball Court Rehabilitation and Authorize to Re -Advertise Background: The Parks, Recreation and Forestry Commission along with Public Works Staff have been evaluating options for the tennis and basketball court surfaces at Greenfield and Groveland Parks. These playing surfaces vary in age and condition and multiple options were considered for improvements. Ideas included total reconstruction, resurfacing or placing a tile system. After looking into the options the Commission felt it would be best to hire a consultant to evaluate the playing surface and bring forward recommendations. Fred Kolkman of Fred Kolkman Tennis & Sport Surfaces LLC was contacted to perform the evaluations and provide the Commission a report for options for all of the playing surfaces in the Parks. Plans and specifications for the rehabilitation of the tennis and basketball courts at Greenfield and Groveland Parks were approved and authorized for bid. Discussion: The public bid opening was on Monday, April 2, 2018 at 10 a.m. and the City received one bid, Omann Contracting Companies Inc. The submitted base bid was for $164,650.00 with an Alternate 1, for fencing, at $5,300.00, with a unit price at $25.00 per cubic yard. Staff informed the contractor that the bid would be reviewed with the Parks, Recreation and Forestry Commission and Staff would present it on April 9, 2018 at the City Council Meeting. Public Works Staff received a call later in the day on April 2, 2018 from a representative of Omann Contracting Companies Inc., indicating that there was a mistake in their submitted bid and wanted to make an adjustment. Staff informed the contractor that the City had the public bid opening and that it would be reviewed by the Parks, Recreation and Forestry Commission on April 3, 2018 to decide to move forward with the project or not.