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MOvrmS VIEW <br />of Mounds View Staff R <br />Item No: 5.F. <br />Meeting Date: May 29, 2018 <br />Type of Business: Consent Agenda <br />Administrator review: <br />To: Honorable Mayor and City Council <br />From: Rayla Sue Ewald, Human Resource Coordinator <br />Item Title/Subject: Resolution 8972 Approving the Revised Job Description for <br />Receptionist <br />Background <br />At the May 21, 2018 City Council Retreat the City Council discussed staffing issues <br />within the Finance Department. Payroll Clerk Debbie Jasper is planning to retire <br />September 28, 2018. With Ms. Jaspers's retirement, payroll and utility duties will need <br />to be covered. Accountant Agnes Quasabart has agreed to learn and take on the <br />payroll portion of Ms. Jaspers's position. Receptionist Kerrie Kane has a Finance <br />background and has accepted the opportunity to learn and take on the utility billing <br />portion of Ms. Jaspers's position <br />Taping of City meetings has increased dramatically, occupying many evenings for <br />Cable TV Coordinator Vanessa Van Alstine. Ms. Van Alstine requested the focus of the <br />Cable TV Coordinator be video production, or at minimum the she receive audio/visual <br />(AV) assistance for the recording of live City broadcasts. Receptionist Kerrie Kane <br />willingly began supporting Ms. Van Alstine and covering some of the City's AV needs. <br />Ms. Kane flexes her work schedule when she provides AV coverage. <br />M-zriiccinn <br />As part of the effort to reorganize the Finance Department due to the retirement of Ms. <br />Jasper, and in order to provide assistance for AV needs to Ms. Van Alstine, the <br />Receptionist job duties have been revised. The position description has the addition of <br />AV responsibility. <br />Current Receptionist Kerrie Kane has agreed to become the Utility Billing Technician. <br />The City requests to edit the current Receptionist job description and move forward with <br />posting of the position. <br />Recommendation <br />Staff recommends approval of the updated job description for the Receptionist position <br />and requests to submit for pointing. Staff also recommends the position be advertised <br />for hire. <br />Respectfully submit d <br />Rayla ue Ewald <br />Human Resource Coordinator <br />