Agenda Packets - 2017/01/09 - Laserfiche WebLink

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Item No: 7A Meeting Date: January 9, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8696, Approve Plans and Specifications for Public Works Facility and Authorize Advertisement for Bids Introduction: The City Council is asked to approve the attached resolution approving the plans and specifications and authorizing the advertisement for bids for the Public Works Facility (City Project No. 2017-C02). Discussion: The plans and specifications are currently undergoing final review and approval by staff and various agencies, which is estimated to be complete in the next 10 days. Those reviews could result in some minor changes; however, they will not affect the final floor plan, site layout, or cost estimate. In the event that there is a significant change, staff will inform the Council as soon as practical. The required reviews include: • Sewer Access Charge – Metropolitan Council Environmental Services • Water Main – Minnesota Department of Health • Plumbing – Minnesota Department of Labor and Industry • Contract Documents – City Attorney The next step in the project process is the bidding phase. This involves advertising the project, distributing plans and specifications, answer questions from the bidders and issuing clarifications to the bidding documents. In addition, the designer will provide a review and tabulation of the bids received and well as making of an award recommendation after the bid opening. The advertisement for bid will be published in the Sun Focus no later than January 27, 2017, and it will run a minimum of 3 weeks. Documents will be available the contractors at Oertel Architects, the Minnesota Builders Exchange, Dodge Data Analytics, CMD Construction Market Data, Blue Book and on the City of Mounds View’s website. The bid opening date is planned for February 21, 2017 at 2:00 p.m. and will be held in the Council Chambers at City Hall. Staff will then present the bids and make a recommendation for award at the February 27, 2017 City Council meeting. Should the Council award the project at that time, construction is anticipated to begin sometime in April 2017. City Council has taken the following steps in moving this project forward: • October 12, 2015, Approved Resolution 8461, Approve Public Works Facility Space Needs Study Consultant. • February 22, 2016, Approved Resolution 8524, Accepting Public Works Facility Space Needs Report. • March 14, 2016, Approved Resolution 8533, Approve Public Works Facility Design