Agenda Packets - 2016/02/08 - Laserfiche WebLink

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Council approved non-standard issues and decisions as established in the resolutions noted above. BMI has estimated the total construction cost of Area I at $4,268,035. This cost is split among the State Aid participating street and stormwater improvements at $691,800 and the non-state aid or local improvements at $3,576,235. The next step in the project development of Area I is the bid phase. This involves advertising the project, distributing plans and specifications, answering questions, and issuing clarifications for bidding requirements, reviewing and tabulating bids received, and making an award recommendation. BMI will provide assistance with phase of the project. If the attached resolution is adopted, bidding documents will be finalized and project advertised in the official City newspaper (Sun Focus) and a regional trade publication for three weeks before bid opening. MnDOT approval for State Aid standard streets is anticipated prior to distribution of the bidding documents. A bid opening date of March 15, 2016 is proposed, with Council consideration of award on March 28, 2016. A neighborhood meeting will be scheduled after award and prior to construction start to discuss the phasing and impacts of this project with the residents. Construction is anticipated to begin in May once the spring load limits are removed. In addition to the street work, municipal underground utilities needing repair, rehabilitation and/or replacement have been incorporated into the documents as recommended by Public Works staff. Some of the sanitary and stormwater lines in the project area are proposed for lining due to deterioration. Engineering has received some complaints regarding the stormwater basins having street debris wash into the turf area. As a result, staff has also been working with BMI to establish a curbside ‘sump’ for the SIPs. The goal of this sump is to ease cleaning debris that may wash into the SIP during a substantial rain storm. The plans will provide sumps at city owned parcels in order to establish the efficiency of the sump. If successful, the retrofit of these sumps could be recommended for residents on a complaint driven basis. Finally, in reviewing the project, staff is recommending that this project be split over two construction seasons (2016 and 2017). Initially, Area I was planned as a 3.3 mile project; however, with the appropriate addition of Quincy between Hillview and County Road I, this project is now 3.6 miles of street reconstruction. As a result, Area I is now the third longest project of the Program. Additionally, the work being performed by the Metropolitan Council’s North Area Interceptor Rehabilitation will impact work at the Hillview and Quincy north intersection and is not anticipated to be complete until August 2016. Ramsey County will also have their County Road I concrete rehabilitation project underway. That project will be replacing the traffic signals at County Road I and Quincy Street. The proposed phasing would have Phase 1 as all work west of Quincy Street and Phase 2 being Quincy Street and everything to the east. Area I would be still be awarded as one construction contract to one contractor. Recommendation: Staff recommends that the City Council adopt the attached resolution approving bidding documents and authorinzing advertisement for bids for the 2016 Street and Utility Improvement Project – Area I. Doing so will allow the project to stay on track for a 2016 construction schedule. Respectfully Submitted, Brian Erickson, P.E. Director of Public Works/City Engineer