02-22-2016 CC - Laserfiche WebLink

Home Browse Search

Item No: 7C Meeting Date: February 22, 2016 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8527, Approving the Purchase of a Replacement Engine to include Installation for Unit #319 Toro Ground Master 4000 Mower. Background/Discussion: A responsibility of the Public Works Department includes overseeing the Park maintenance. The Parks Department mows over 138 acres of turf weekly during the spring, summer and fall seasons. The Department uses several different mowers to perform the necessary work. Currently in use are two Toro Ground Master 4000 mowers purchased new in 2015 and a Jacobsen Turfcat. With the purchase of the two Toro Ground Mater 4000 mowers, Public Works Staff has been able to eliminate a full day of mowing. In 2015 the operator was mowing an infiltration basin with a slight incline. The ground was wet due to some early morning rain showers. As the operator maneuvered around a utility pole the mower started to tip over. The operator tried to keep the unit from tipping all the way over by raising one of the wing mowers. However this gave more momentum for the unit to roll gently on its side. While on its side the engine continued to run, the operator quickly turned the unit off. The unit was brought to the dealer for inspections and repairs. The dealer indicated that the engine was ruined and would need to be replaced or rebuilt, as diesel engines are not designed to operate in the horizontal position. Staff received a quote for a replacement engine, including installation, from MTI Distributors in the amount of $10,979.11, which includes any sales tax or delivery charges. Staff worked with Mark Beer, Finance Director regarding the funds for the replacement and installation of the new engine. Funding will be taken from account 460-4360-7030 (Vehicle and Equipment Fund), with a 2016 budget of $10,000 for a new engine as well as $8,000 for a utility cart, the remaining funding balance will be taken from account 100-4365-5130 (Repairs Equipment). (The utility cart that was budgeted to be purchased in 2016 will be delayed until 2017.) Recommendation: Staff is recommending the purchase of the new engine to include installation from MTI Distributing, Inc., of Brooklyn Center, MN, a vendor on the MN Cooperative Purchasing Venture program, in the amount of $10,979.11, which includes any sales tax or delivery charges. Funds will be utilized from account 100-4260- 7030 and 100-4365-5130. Staff is also requesting a 5% contingency of $548.95, for any unforeseen expenditures regarding the replacement and installation of the engine. Respectfully submitted, Don Peterson Public Works Supervisor