Agenda Packets - 2016/03/14 - Laserfiche WebLink

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Item No. 07E Meeting Date: March 14, 2016 Type of Business: Council Business City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Director of Public Works/City Engineer Item Title/Subject: Resolution 8533, Approve the Public Works Facility Design Services Request for Proposals and Authorize Advertisement Introduction At their February 22, 2016 meeting the City Council accepted the Public Works Facility Space Needs Study and directed staff to prepare a request for proposal (RFP) for design services for constructing a new Public Works Facility. In addition, as part of the RFP, staff has provided verbiage directing the consultant to include sustainable and energy saving technology and features in the new facility. Discussion Staff has completed the RFP for design services and is requesting City Council approval. The RFP includes several tasks that the consultant will be required to complete during the design process. At each stage, a milestone meeting will be held to insure that the staff is in agreement with the progress of the consultant. Staff will provide updates to the Council throughout this process. In addition to design work, the consultant is directed to prepare cost estimates on construction based on an estimated bid date of early 2017. The initiation of the project with the consultant includes a review of the space needs study to insure that the consultant is familiar with what is desired by the City of Mounds View. Since the study provides several options, staff will work with the consultant on the preferred option for design based on available funding for construction. A tentative schedule has been laid out in the RFP and is shown below: • March 14, 2016 – City Council approves the Request for Proposals (RPF) for Design Services. • March 15, 201 – Staff forwards the RFP to selected consultants. • April 15, 2016 – Consultants return RFP to the City. Staff reviews and will make a recommendation for award. • May 9, 2016 – City Council approves selected consultant for award. • May 16, 2016 – Kick off meeting with consultant. • November 2016 – Design complete. • December 2016 – Advertisement for bids for construction. • Early 2017 – Award construction contract • Late 2017 – Construction complete It is possible some of the sustainable features (i.e. solar panels) may be installed at a later date. This will be coordinated with separate contractors and funding for those features will be