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Item No: 7K Meeting Date: June 13, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8599 Authorizing AE2S Inc. (Advanced Engineering and Environmental Services, Inc.) to perform a water production assessment and prepare a management program for the water infrastructure Background/Discussion: The Public Works Department has many responsibilities including efficiently operating the water distribution system. The system includes (6) wells, an elevated water tower, a ground reservoir, a booster station and (3) water treatment plants. The water treatment systems have been in operation for over 25 years with no major upgrades or repairs to the system. Routine maintenance has been performed on the well motors and pumps and the operating systems and controls have had only minor repairs. Public Works has discovered that many of the components are obsolete and no longer are available to make repairs. There hasn’t been a comprehensive water production management plan completed for the City’s water infrastructure. City Staff is capable to perform some general level of evaluation and remedial action, but do not possess the level of expertise or training to do an extensive evaluation. City Staff contacted several consulting engineering services that specialize in water production. A scope of work was developed in order to inspect and evaluate the water systems. This program will evaluate, find deficiencies and service life for the water production systems. A written report will be completed that will summarize the findings. This report will provide direction to the immediate and future needs of the water production systems, as well as provide costs to be used in the CIP budgets. The City received two proposals by qualified consultants for the water production assessment for fee amounts of $9,950.00 and $19,260.00. The lowest proposal was received by AE2S Inc. The 2016 budget in the Water Department account of 700-4823-3030 contains $11,000.00 for Production assessment. Recommendation: Staff recommends the City Council approve AE2S Inc. to prepare the water needs assessment and prepare a water facility management program. The total fee proposal is $9,950.00 however this fee does not cover any non-destructive testing that may be required for some components of the water system evaluation. A 10% contingency fee of $995.00 is recommended to be added to this amount for any additional testing required to complete the study for a budgeted total amount not to exceed $10,945.00 from 700-4823-3030. Respectfully submitted, Don Peterson, Public Works Supervisor