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City of Mounds View <br /> Planning and Zoning Commission-Bylaws Page 4 <br /> D. MINUTES: Minutes shall be recorded for regular meetings and each commission member <br /> shall receive a copy of the unapproved minutes for review and approval at a succeeding <br /> meeting. Minutes shall be approved by motion. Approved minutes shall be the official <br /> record of the business conducted and actions taken by the Planning Commission. <br /> Commission members may request copies of approved minutes after they have been <br /> corrected, if necessary, and signed as approved. Copies of the approved minutes shall be <br /> filed with the Community Development Department. Unapproved minutes shall be clearly <br /> marked"DRAFT"; approved minutes shall be marked"APPROVED". A policy statement <br /> regarding the content and format of the minutes shall be on file with the Director of <br /> Community Development which may be reviewed from time to time as needed. <br /> VI. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans and <br /> additional information, as appropriate, for each item placed on the agenda for any regular or <br /> special meeting. The Commission packet should be delivered at least four days prior to the <br /> meeting. Each Commissioner is responsible for reviewing the material within the packet prior to <br /> the meeting. <br /> VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for review <br /> by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall be in <br /> accordance with the Municipal Code, Section 401.07. <br /> VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the <br /> Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as other <br /> materials provided by the City Council or City Staff. These materials shall be retained by each <br /> commission member and returned to the Community Development Director upon the member's <br /> resignation or termination of appointment. <br /> IX CONDUCT OF MEMBERS <br /> A. ATTENDANCE: Commission members shall advise the designated Staff member or the <br /> Commission chairperson of an anticipated absence from any regularly scheduled Planning <br /> Commission meeting. Any member attending less than 20 meetings per year without the <br /> consent of the Commission shall be deemed to have vacated the office, and such vacancy <br /> shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of absence <br /> may be granted by the consent of the Commission. <br /> B. CONFLICT OF INTEREST: <br /> 1. General Standard:No Commissioner shall be appointed with private or personal <br /> interests likely to conflict with the general public interest. If any person appointed to <br /> the Commission shall find that their private or personal interests are involved in any <br /> matter coming before the Commission,they shall disqualify themselves from taking <br /> part in any discussion or action on the matter; alternatively,they may be disqualified by <br /> a two-thirds (2/3)majority vote of the Commissioners in attendance. <br /> 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his <br /> or her discharge of official duties,would be required to take an action or make a <br />