Agenda Packets - 1999/03/01 - Laserfiche WebLink

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Sent By: CITY OF OAKDALE; 8517302818; Feb-23-99 4:21PM; Page 5/8 Typical Function Relative Essential Time Importance Task Spent _ 5% DOCUMENT MANAGEMENT SYSTEMS 5% .7 • Directs the operation of the City's on line document management system • Coordinates the development of procedures and controls for implementing and maintaining city records on an optical disk system • Evaluates and recommends appropriate hardware to meet the on line document management systems needs of the city • Works with the Department Heads,Administrative Assistant and Administrative Secretary to assure effective records management including coordination and control of the central files,computer back-ups, microfilming of archives and compliance with State Data Practices requirements. 110% n CLERICAL/RECEPTIONIST ACTIVITIES 10% * • Supervises the Recording Secretaries, Receptionist/Cashier, and Part-time Clerical position and coordinates relief at the Receptionist position with the Inspection and Planning Departments. • Assures that the front desk is staffed at all times and support staff is adequately and fairly scheduled. • Controls, orders, and assures adequate supplies for general administrative services and copy needs _ 25% ENVIRONMENTAL COMMISSION ACTIVITIES 20% • Coordinates and serves as the staff to the Environmental Management Commission. • Serves as the Recycling Coordinator and supervises all of the grant contracts for solid waste and recycling • Assists with the development of ordinances and policies relating to the environment _ 5% GENERAL PERSONNEL ACTIVITIES 2% ` • Assists the City Administrator and Department Heads in the development of personnel policies,job descriptions,and administrative policies. • Works with the City Administrator and Department Heads to develop training programs,minimize losses through risk management,to assure compliance with the American Disabilities Acts,Equal Opportunity Employment laws, Affirmative Actions laws and policies, and other State and Federal regulations on employees. • Provides other assistance as directed by the Administrator 5% SPECIAL PROJECTS 3% 4. • Serves the local area transit,NEST, as needed. • Assists the City Administrator with other Special Projects and programs as assigned. • Performs all other duties and assumes all other responsibilities as apparent or assigned.