02-16-1999 WS - Laserfiche WebLink

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similar levels of satisfactory communication. During my time with the City, I have viewed cell phone use as a responsibility of the employee to be in contact if and when needed by the city, and that some secondary use, mostly personal calls, are acceptable if in moderation. Our calling plan allots a certain number of minutes for a fixed cost and only when exceeded does the need for examination of calls need to be considered. Due to the differences in work and individual preferences for communicating,this will and is expected by me to vary from employee to employee, as long as the general understanding overrides in the use of the phones,that being that employees entrusted with phones will be in contact if and when needed, and that nonbusiness use of the phone will be kept to a minimum. The Council's preferred standards may be different and staff is willing to adapt to those standards if so directed. Item 5-Review of Retreat: Cari will go over the options found for the retreat for confirmation with Council. Item 6 - City Consultants Selection: There has been some discussion and comments made regarding the city's use of consultants,particularly for engineering,but the city also uses consultants in a variety of ways. Perhaps the Council would like to discuss this in more detail and review the arrangements we currently have,the options that consultants present and advantages/disadvantages securing, retaining and working with them present. Item 7-Building Inspections Agreement: Carl and Nyle will be present to review the status and draft of this agreement. Council will recall that the 1999 budget is established with the action of contracting out our building inspections with the fire department starting April 1. Cari has also spent time drafting a separation agreement with our current building inspector. These items can be discussed in order to present a draft for approval at an upcoming regular meeting. Item 8 - Community Center Construction Budget/Actual Review and Project Close Out Expenses: Council has talked a little about this, but the gist currently is understanding and authorizing the final project purchases as requested by the Parks and Recreation Commission in view of the overall project costs and construction budget. Bruce's memo touches on the options presented for paying for those requests should the Council agree to make the purchases. Staff can respond to any questions from the discussion. Should approvals be indicated to make purchases, staff will move on the appropriate process for making them. Item 9 - Community Center Catering Agreements: Bruce has included in the packet agreements for food and liquor catering at the community center and can respond to questions the Council may have. These items would be scheduled for formal approval at the February 22 meeting. Item 11 - Community Survey and Remnant Parcel Survey: Rick Jopke whipped together this little survey to deal with the community's feelings towards the remnant parcel. The questions are straight forward,but staff thought the Council may want to review them. If generally agreed to,we will place the survey in the upcoming Mounds View Matters. Item 12 - Police Chief Severance Agreement: With Chief Ramacher leaving at the end of next month,he is entitled to separation provisions in city code. Cari will review the details of this item, but the primary question that exists has to do with use of accumulated sick leave and severance. City policy for non-collective bargaining employees is to grant using 50% of 960 hours of unused sick leave as a severance. In two recent collective bargaining agreements, the City proposed and the unions agreed to an option on that provision that allowed an employee to choose instead to use up