Agenda Packets - 1999/02/01 - Laserfiche WebLink

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January 8, 1998 Mr. Chuck Whiting City Administrator City of Mounds View Mounds View,Minnesota RE: Mounds View Community Center Bel-Rae Ballroom Alternates Project #90634 FAX TRASMITTAL Dear Chuck: With respect to the above referenced project the following items are presented for your information. At the City Council meeting on December 15, 1997,it was indicated that the budget forthe o lpr fixed at the$4 million level(Phase 1 of the project cost was approximately9 existing building was to be included in this amount. Should the cost of the projectx the total project was amount,bid alternates would be included to allow the City to choose which $ 00,000). The cost to reroof the project. items would beed included e in the Preliminary cost quotations for the project were prepared by Flannery Managers)for the building based on the Design Development documents. Thep preliminary project over budget. (project Construction p maty costs showed the After a review of the cost quotations and the documents,a number of proposed items were adjusted,redefined or were eliminated. These changes did not affect the program or the work for the project. evaluated, original scope of However,even with these revisions the project appears to be slightly over budget byapproximately $120,000. These costs appear to be related to additional site work that was indicated in the project. These costs were not budgeted for due to the late delivery of the report. The epotwas by WAI in April 1997,with delivery in June 1997. The report was finallypd and delivered in completed the Soils Report for September 1997, he report requested Per WAI Meeting Minutes,April 21, 1997,any soil correction dollars required have not project. The Soils Report indicates that soil correction is required, including but not limited existing fill and topsoil and compacting new fill for foundation and floors,soil fill been tion added r the pavement areas, water removal during site grading and footing construction and additional to: excavatinggthicke due to soil condition, and compaction for paving thickness Upon receipt and review of the cost quotation, the exact extent of the soil correction The budget for the project was capped at the$4 million level. Since this cost does not reflect correction dollars, additional cost reductions are required to maintain the construction dollarsug is now apparent. the soils In an attempt to keep the project on budget the following budget. been prepared for the City's review. These items will inuded design elementsst alternates ar note included in the base bid contract, but will be listed as additive or deductive elements to base bid,allowing each itemized costs to be compared and if o that are desired construction cost. the possible, selected to reach the