Agenda Packets - 1999/09/20 - Laserfiche WebLink

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Page 2 . Januar.),5. 1998 be revised to state that employees should "endeavor" or "attempt" to submit a written notice at least two weeks in advance of a voluntary resignation from City employment, rather than stating that an employee "must" submit such notice. 4. The table of contents of the draftll Po •cY makes'tefetence to a Section Five: Misc. Policies. which was not provided for my review. While all four of the noted provisions in Section Five should be properly reviewed, two in particular. Gifts and Gratuities, and Policy [on] Personal Use of City Property should be carefully reviewed. Please note that both of these issue areas create substandal administrative difficulties for cities,are subject to various statutory and court made requirements, and in the case of use of city property, may expose the City to unintended insurance liability. (Please note that the LMCIT generally encourages that such "use of city property" policies be repealed.] G 1 i c As to procedural aspects for -..,_., , •.. •. tryCity l�.as you are aware,the Council will need to - '.. City Code Title 300 if a •- onnel policy as presently proposed is to be utilized by the City. In a•r. .., + •noel policy would then have to be adopted by either motion.of resolution of the Council. Both the personnel policy, as well as the adoption mechanism (either motion or resolution), should contain a clear statement that the new personnel policy supersedes all previously existing personnel policies and that any and all previously existing personnel policies are revoked and rescinded in their entirety. The City should also ensure that the draft policy is the only policy in existence upon adoption by distributing the policy to all present and future employees, with each employee then in turn acicavIedging receipt of the new policy. Such a procedure will prevent confusion among all parties should reference to the personnel policy be made in the future. After the City Council has had a chance to review the draft policy, please let me know how the Council desires to proceed with any of the suggested substantive changes noted herein or in Mr. LePevre's letter. After a revised draft policy is completed. I would then suggest that a fis+at review of the draft policy once again be made as to both substantive content and stylistic issues. Thank you for your assistance with this matter. • Sincere! , - • P, • /0- Scott J • SJR:s cc: Mr. Chuck Whiting, City Administrator Mr. Robert C. Long, City Attorney Mr. John M. LeFevre, Jr. 334936°71