Agenda Packets - 1999/09/27 - Laserfiche WebLink

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Mounds View City Council August 23, 1999 Regular Meeting Page 24 Director of Public Works Ulrich stated this would depend upon the project. He explained the Community Center project change order was only 5 percent. He stated that typically, the higher the project value, the lower the change order authorization. He stated the seal coat project change order authorization was 15 percent, and this was a$90,000 project. Council Member Marty inquired when the project would commence. Director of Public Works Ulrich stated commencement was anticipated within the next two weeks, however, it could be three or even four weeks. He noted this might be good, in terms of allowing time to remove some of the play equipment, and determine how it comes out of the site. He explained the contractor is also working this contract with their removals to go to another site, and some of this project is dependent upon that. He stated, other than the 90-day completion period, the project does not really have a time sensitive grow period. Council Member Marty noted it was nearing the end of the season for construction. He requested clarification regarding the amount of fill placed on the site. Director of Public Works Ulrich stated the common excavation is 11,554 cubic yards of fill which must be removed from the site. Council Member Marty noted this was a considerable amount of fill. He explained that they might encounter some fill that would be difficult to remove, such as asphalt or concrete. Mayor Coughlin stated the 15 percent change order would cover a situation like this. He noted that borings were taken, and he would lean somewhat on what was determined from that process. Council Member Marty stated they had discussed the change orders in the past, and had agreed as a Council to lower the authorization to 10 percent without Council approval, and he had no problem with this. Mayor Coughlin noted it would take an amendment by Council Member Thomason and Council Member Marty to amend the change order amount to 10 percent. Council Member Thomason inquired how long this would delay the project. She stated that if they were attempting to complete the project by the end of the year, a delay could cost the City more money. She explained that she would like to have a change brought back before the Council if it exceeded 10 percent, however, she did not want to incur additional costs through higher contractor fees and delays in the project. Director of Public Works Ulrich stated that any amount was probably acceptable to staff. He noted that 15 percent would represent approximately 19,000 with this project, and 10 percent might decrease that amount to $10,000 or $12,000. He explained that if they get to the point where they exceed that amount, and require another dollar or $10,000, the project would have commenced by that time, and did not think it likely that the Council would deny a request for additional funds. Mayor Coughlin inquired if the City must mitigate the wetland at the Community Center prior to the end of the year, in keeping with its agreement with the Community Center. Director of Public Works Ulrich stated this was correct by the guidelines established by the Rice Creek Watershed District.